Kneehill County Council Minutes - January 24, 2016

MINUTES OF THE JANUARY 24, 2017 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600 - 2ND STREET NE, THREE HILLS, ALBERTA.
PRESENT: Division No. 5 - Bob Long, Reeve; Division No. 3 - Jerry Wittstock, Deputy Reeve; Division No. 1 - Brian Holsworth, Councillor; Division No. 2 - Carol Calhoun, Councillor (Video Conf); Division No. 4 - Glen Keiver, Councillor; Division No. 6 - Ken Hoppins, Councillor; Division No. 7 - Bobby Painter, Councillor (Absent).
ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Sr. Manager of Transportation and Facilities - Brad Buchert; Environmental Services Manager - John McKiernan; Manager of Planning and Development - Barb Hazelton; Manager Agricultural Services and Parks - Bowen Clausen; Recording Secretary - Carolyn Van der Kuil.
CALL TO ORDER
Reeve Long in the Chair
Reeve Long called the meeting to order at 8:30 a.m.
AGENDA
1.0 Agenda
ADDITIONS
1.1 Additions to the Agenda
Additions under New Business
5.3.3 Land Use Bylaw – Amendment from Agriculture District to Agriculture Business District
ADOPTION OF AGENDA
1.2 Adoption of Agenda
18/17
Councillor Hoppins moved approval of the agenda as presented. CARRIED
MINUTES
2.0 Minutes
2.1 Regular Council Meeting Minutes of January 10, 2017
19/17
Councillor Calhoun moved approval of the January 10, 2017 Council Meeting minutes as presented. CARRIED
MUNICIPAL SERV
5.0 Municipal Services
TRANSPORTATION
5.1 Transportation
MUNI SERVICES SUMMARY
5.1.1 Dirt Trail Upgrade Request
20/17
Councillor Wittstock moved that Council receive the dirt trail upgrade request as information and have Administration follow the direction provided under Policy #13-36 with respect to the maintenance of dirt trail road allowance on Range Road 25-2. CARRIED
WATER
5.2 Water/Wastewater/Environment
MT. VERNON COMM ASSOC.
5.2.1 Mt. Vernon Community Association Request for Water Connection
21/17
Councillor Calhoun moved that Council forgive the fees associated with the water modeling and installation of a riser at the property line of, NW 1-31-23 W4, to serve the Mt. Vernon Community Centre, and direct administration to place a caveat on the title so that the riser levy would become payable if the property becomes privately owned. CARRIED
PLANNING
5.3 Planning
THILLS CRUISE WKND
5.3.1 Three Hills Cruise Weekend- Use of Airport for Bracket Racing
22/17
Councillor Holsworth moved that Council consent to the Drag Racing event being proposed at the Three Hills Airport on Saturday, June 3 and Sunday, June 4, 2017 by the Three Hills Cruise Weekend Committee with the required insurance coverage and emergency plan. CARRIED
MPC RECOMMENDATION TO COUNCIL
5.3.2 Municipal Planning Commission Recommendation to Council Regarding a Response to NRCB
Councillor Calhoun declared a Conflict of Interest and abstained from voting on this motion.
23/17
Councillor Wittstock moved that Council approve the recommendation from the Municipal Planning Commission to send a letter of response to the NRCB allowing them to amend permit conditions relating to manure spreading setbacks to the legislated standards. CARRIED
LAND USE BYLAW AMENDMENT
5.3.3 Land Use Bylaw – Amendment from Agriculture District to Agriculture Business District
24/17
Councillor Calhoun moved first reading of proposed Bylaw #1726 for the purpose of amending the Land Use Bylaw #1718 by redesignating a portion of the SW 29-29-24-W4 from the Agriculture District to Agriculture Business District. CARRIED
25/17
Councillor Wittstock moved to schedule the Public Hearing, as per Section 606 of the Municipal Government Act, to be held on February 14, 2017 at 11:00 a.m. CARRIED
The meeting recessed from 8:56 a.m. to 9:04 a.m.
Alan Litster and Ryan Wachter from BDO Canada LLP were present when the meeting reconvened and Brad Buchert and John Mckiernan were not present.
DELEGATIONS
3.0 Delegations
BDO CANADA LLP
3.1 BDO Canada LLP, Alan Litster at 9:00 a.m.
Alan Litster and Ryan Wachter gave a brief pre-audit presentation to Council and discussed 2016 audit timelines.
Alan Litster and Ryan Wachter left the meeting at 9:16 a.m.
ASB
5.4 Agricultural Service Board
THILLS CRUISE WKND MOWING
5.4.1 Three Hills Airport Cruise Weekend Mowing
26/17
Councillor Hoppins moved that Council approve the Kneehill County Parks Department to complete the mowing of the Three Hills Airport at no cost as requested in support of the 2017 Cruise Weekend. CARRIED
POLICY #13-30
5.4.2 Policy #13-30, Three Hills Airport Policy
27/17
Councillor Holsworth moved that Council approve the deletion of Policy #13-30, Three Hills Airport Policy. CARRIED
The meeting recessed from 9:22 a.m. to 9:30 a.m.
Bowen Clausen was not present when the meeting reconvened.
CORPORATE SERV
6.0 Corporate Services
BYLAW #1724
6.1 Bylaw #1724, Repealing Bylaw #1668
28/17
Councillor Wittstock moved that Council give first reading to
Bylaw #1724 that being a bylaw for the repealing of Bylaw #1668. CARRIED
29/17
Councillor Calhoun moved that second reading be given to Bylaw #1724. CARRIED
30/17
Councillor Hoppins moved that consideration to hold third reading be given to Bylaw #1724. CARRIED UNANIMOUSLY
31/17
Councillor Holsworth moved that third reading be given to Bylaw #1724. CARRIED
TAX CANCEL
6.2 Tax Cancellation
32/17
Councillor Hoppins moved that Council approve to cancel the outstanding taxes, penalties and costs in the amount of $9,370.60 on Roll 32263446750. CARRIED
POLICY #16-4
6.3 Policy #16-4, Capital Equipment Replacement Plan Over-Expenditure Process
33/17
Councillor Wittstock moved that Council approves the new
Policy #16-4, Capital Equipment Replacement Plan Line Item Over-Expenditure Process. CARRIED
NEW BUSINESS
8.0 New Business
DISCOVERY NIGHTS
8.1 Kneehill Area Community Discovery Nights 2017
34/17
Councillor Holsworth moved that Council authorize the attendance of Councillors wishing to attend the Kneehill Area Community Discovery Nights 2017. CARRIED
BYLAW #1725
8.2 Bylaw #1725, Procedural Bylaw
35/17
Councillor Holsworth moved that Council give first reading to
Bylaw #1725 that being a bylaw for the purpose of regulating meeting proceedings for Council and Council Committee Meetings. CARRIED
36/17
Councillor Wittstock moved that second reading be given to Bylaw #1725. CARRIED
37/17
Councillor Calhoun moved that consideration to hold third reading be given to Bylaw #1725. CARRIED UNANIMOUSLY
38/17
Councillor Hoppins moved that third reading be given to Bylaw #1725. CARRIED
POLICY #3-1 & POLICY #3-17-2
8.3 Policy #3-1, Bylaw Reading and Passage and Policy #3-17-2, Council Appointments
39/17
Councillor Wittstock moved that Council delete Policy #3-1, Bylaw Reading and Passage and Policy #3-17-2, Council Appointments. CARRIED
COMMUNITY MEETINGS
8.4 Kneehill County Community Meetings
40/17
Councillor Holsworth moves that Council confirms the Kneehill County Community Meeting on April 19, 2017 will be held at the Trochu Community Centre with the meeting structure presented. CARRIED
COUNCIL REPORTS
10.0 Council and Committee Reports
CAC
10.1 Community Action Committee-Un-approved minutes were provided from the January 12, 2017 Community Action Committee meeting as well as Three Hills Provincial Detachment Statistics.
Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
COUNCIL ACT LIST
11.0 Council Follow-Up Action List
42/17
Councillor Calhoun moved that Council receive the January 24, 2017 Council Follow-Up Action List as presented for information. CARRIED
IN-CAMERA
12.0 In-Camera
43/17
Councillor Holsworth moved that Council go into In-Camera to discuss Labour matters at 10:11 a.m. CARRIED
44/17
Councillor Holsworth moved that Council go out of In-Camera at 11:54 a.m. CARRIED
MOTIONS FROM IN-CAMERA
13.0 Motions from In-Camera
FIRE TRAINING
13.1 Fire Fighter Training
45/17
Councillor Keiver moved that Council approve a one-time payment of $6,000.00 to each Torrington Fire Department member who is currently registered for the 10-01 fire training who completes the course with certificate, with funds to come from the 2017 operating budget contingency. CARRIED
NEW BUSINESS
8.0 New Business Cont’d
COMMUNITY MEETINGS
8.4 Kneehill County Community Meetings
46/17
Councillor Holsworth moved to reconsider motion #40/17. CARRIED
47/17
Councillor Hoppins moved that Council confirms the Kneehill County Community Meeting on April 19, 2017 and will be held at the Acme Community Centre with alternate location at the Linden Cultural Centre with the meeting structure presented. CARRIED
ADJOURNMENT
Adjournment
The meeting adjourned at 12:16 p.m.