Kneehill County Council Minutes - February 26, 2013

MINUTES OF THE FEBRUARY 26, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Councillor (by video conferencing), Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Interim CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil
Reeve Long called the meeting to order at 8:33 a.m.
Adoption of Agenda: Queen's Diamond Jubilee Medal Presentation to Reeve Long; Law Seminar Report; Municipal Dispute Resolution Initiative Workshop.
Clr. Holsworth moved approval of the agenda as amended. CARRIED
Clr. Painter moved approval of the February 12, 2013 Council Meeting minutes as presented. CARRIED
Clr. Calhoun moved that Council appoint the Reeve and Interim CAO to attend the Jubilee and Genesis Annual General Meeting. CARRIED
Clr. Hoppins moved that Council appoint Will Wolfe as an alternate Assessment Review Board Clerk. CARRIED
FCM Conference & Social Events: Council reviewed dates and events and will direct administration of the functions they would like to attend by March 1st, 2013.
Reeve Long moved that Council approves the spring 2013 Kneehill County Ratepayer newsletter as amended. CARRIED
Clr. Calhoun moved that first reading of Bylaw 1654 to establish an Inter-Municipal Assessment Review Board with the Town of Trochu, Town of Three Hills, Village of Carbon, Village of Linden, Village of Acme, Village of Elnora and Kneehill County. CARRIED
Clr. Holsworth moved second reading of Bylaw 1654. CARRIED
Clr. Painter moved consideration to hold third reading be given to Bylaw 1654. NOT CARRIED UNANIMOUSLY
The meeting recessed from 8:56 a.m. to 9:02 a.m.
Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant were present when the meeting reconvened.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed.
* Clr. Calhoun received a call from a ratepayer praising the Operations Department on the fantastic job they did this winter on keeping the roads clear and how quickly the crews were out to clear them.
* Discussion on solar power to generate the Water Service Area pump houses.
Clr. Calhoun moved that Council receive the Operations Summary report as presented. CARRIED
Water Modeling Application - Sunnyslope WSA- Chris & Shelley Griesbach
Clr. Calhoun moved that Council approve the Water Modeling Application from Chris and Shelley Griesbach as presented. CARRIED
Jorgensen Gravel Pit
Clr. Holsworth moved that Council approve additional funds in the amount of $61,000 for the Jorgensen Excavating project with the funds to come from Gravel Reserves. CARRIED
Clr. Calhoun moved to table Water Well Decommissioning - Hamlet of Torrington until next meeting. CARRIED
Pete McRae and Brandy Hay Evans left the meeting at 9:35 a.m.
The meeting recessed from 9:35 a.m. to 9:45 a.m.
Mike Morton, Director of Finance and Will Wolfe, Accounting Supervisor were present when the meeting reconvened.
Clr. Hoppins moved that Council approve the purchase of financial accounting software from a new provider not to exceed $120,000 with funds to come from IT reserve, with repayment from the IT budget to the IT reserves over a period of five years, and quotes be brought back to Council to review. CARRIED
Jerry Brett, Senior Planner and Development Officer and Dave Dittrick from ZAP Municipal Consulting entered the meeting at 10:02 a.m.
Mike Morton and Will Wolfe left the meeting at 10:04 a.m.
The meeting recessed from 10:04 a.m. to 10:14 a.m.
Municipal Development Plan Review
Clr. Calhoun moved that a Committee of the Whole meeting be scheduled for Monday, March 11, 2013 to go over the draft of the revised Municipal Development Plan. CARRIED
Reeve Long moved that Council approve on having a half hour Open House showcasing the revised Municipal Development Plan at 6:30 p.m. on Wednesday April 10th, 2013 at the Super 8 in Three Hills. This meeting is scheduled before the ratepayer meeting that will begin at 7:00 p.m. and will have its own separate agenda. Rate payers can attend both meetings or just one. CARRIED
Clr. Hoppins moved that Council approve the Town of Three Hills Notice of Annexation Application as amended to include that any future upgrade costs to the railway crossing on Range Road 24-0 will be shared equally between the Town and County and to submit the notice of agreement to the Municipal Government Board. CARRIED
Jerry Brett and Dave Dittrick left the meeting at 10:47 a.m.
Queen's Diamond Jubilee Medal Presentation to Reeve Long
Deputy Reeve Brian Holsworth presented Reeve Long with the Queen's Diamond Jubilee Medal. Reeve Long was nominated by the President of the Federation of Canadian Municipalities, Karen Leibovici.
Amendment to Policy #1-25 - Haying County Roads
Clr. Calhoun moved that Council approve the amendments to Policy #1-25 as presented. CARRIED
Amendment to Policy #3-12 - Council Long Service Awards and Retirement Gifts
Clr. Hoppins moved that Council approve the amendments to Policy #3-12, as presented. CARRIED
Council discussed and provided direction on the promotional item plan.
Council and Committee Reports
Drumheller and District Solid Waste - Written report by Clr. Holsworth on the meeting he attended on February 21. Next meeting will be the Annual General Meeting held on April 18, 2013 at 1:30 p.m.
AQUA 7 - Written report by Clr. Holsworth on the meeting he attended on February 21. Next meeting will be April 18, 2013.
Law Seminar Report -Written report by Clr. Hoppins.
Municipal Dispute Resolution Initiative Workshop - Discussion on who would like to attend this event.
Clr. Calhoun moved that Council receive the Council and Committee Reports as presented. CARRIED
Clr. Painter moved that Council receive the Correspondence Report. CARRIED
Council Business Pending & Summary Reports
Clr. Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED
The meeting recessed from 11:39 a.m. to 12:44 p.m.
Clr. Wittstock was not present when the meeting reconvened.
Clr. Calhoun moved that Council go into In-Camera at 12:44 p.m. CARRIED
Clr. Keiver moved the meeting out of In-Camera at 2:01 p.m. CARRIED
The meeting adjourned at 2:01 p.m.