Kneehill County Council Minutes - April 9, 2013

MINUTES OF THE APRIL 9, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Interim CAO - Laurie Watt; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:30 a.m.
Present when the meeting convened was Bowen Clausen, Agriculture Fieldman and Fallon Sherlock Assistant Agriculture Fieldman.
Bowen Clausen, Agriculture Fieldman introduced Fallon Sherlock to Council who will be working for Kneehill County as the Assistant Agriculture Fieldman. On behalf of Council Reeve Long welcomed Fallon Sherlock to the County.
Bowen Clausen and Fallon Sherlock left the meeting at 8:32 a.m.
Adoption of Agenda: Wildrose Community Futures; Gordon King 100th Birthday Celebration; Kneehill Historical Society Fundraiser.
Clr. Hoppins moved approval of the agenda as amended. CARRIED
Clr. Calhoun moved approval of the March 26, 2013 Council Meeting minutes as presented. CARRIED
Council reviewed and gave direction on the Ratepayer PowerPoint presentation for the Ratepayer meeting being held on April 10, 2013.
Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:55 a.m.
Debi Moon, reporter for the Capital, entered the meeting at 9:00 a.m.
The meeting recessed from 9:04 a.m. to 9:08 a.m.
Bowen Clausen, Agriculture Fieldman was present when the meeting reconvened.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed.
* Alberta Transportation paving projects and locations for 2013.
* Highway 21 and Highway 27 gravel stockpile; Operations may consider a stockpile near this location once operations have concluded for this season and they can conduct an overall assessment in conjunction with the two new stockpile sites.
Clr. Painter moved that Council receive the Operations Summary report as presented. CARRIED
Clr. Wittstock moved that Council approve the recommended policy changes to the Seeding Roadsides Policy #13-25 as presented. CARRIED
Clr. Calhoun moved that Council approve the sale of the John Deere 200LC at the April 30, 2013 CPA Auction in Calgary. CARRIED
Clr. Hoppins moved to accept the tender bid from Richardson Bros. for Bridge File #9260, SE 21 30 26 W4. CARRIED
Mike Morton, Director of Finance and Will Nyman, IT Support entered the meeting at 9:30 a.m.
Clr. Calhoun moved that Council approve participation in the 2013 Toxic Roundup, which will be held on Saturday May 25th. CARRIED
The meeting recessed from 9:33 a.m. to 9:38 a.m.
Pete McRae, Brandy Hay Evans and Bowen Clausen were absent when the meeting reconvened.
Clr. Hoppins moved that Council approve the selection of Diamond Municipal Solutions as Kneehill Countyís accounting software provider.
Clr. Calhoun moved that Council go into In-Camera at 9:56 a.m. CARRIED
Clr. Wittstock and Debi Moon left the meeting at 9:56 a.m.
Clr. Holsworth moved the meeting out of In-Camera at 10:13 a.m. CARRIED
Clr. Wittstock and Debi Moon enter the meeting at 10:14 a.m.
A vote was taken on motion 143/13. CARRIED
Clr. Calhoun moved that Council approve the funds for the accounting software not to exceed $200,000.00 (two hundred thousand dollars) with funds to come out of the contingency reserve amending the amount approved in motion # 75/13. CARRIED
The meeting recessed from 10:20 a.m. to 10:29 a.m.
Mike Morton and Will Nyman were absent when the meeting reconvened.
Sale of Spare Fire Tanker
Clr. Hoppins excused himself from the meeting due to a possible perceived pecuniary interest.
Time: 10:29 a.m.
Reeve Long moved that Council accept the current letter of offer received from Richard W. Hoppins for the spare Fire Tanker as is, without the ladder, and to be picked up by Richard W. Hoppins from its current location. CARRIED
Clr. Hoppins re-entered the meeting at 10:34 a.m.
Clr. Holsworth moved that Council approve the Kneehill Joint Municipalities Fire Quality Management Plan as presented and forward to each of the participating municipalities for approval, as well as Safety Codes Council. CARRIED
Opportunity Development Cooperative
Clr. Holsworth moved that Council receive as information. CARRIED
Clr. Calhoun moved that Council approve the cancellation of the 2013 taxes on Roll #32232013000, the Finn Hall site, and the 16 Gas Co-operative accounts identified by the following Roll numbers: 28200420420; 28221810810; 29222241500; 29230920610; 29263241600; 30212040900; 30241931300; 30253510100; 31220841600; 31221141600; 31233210100; 31250241500; 32272431200; 33232920400; 34241720510; 35240620400 CARRIED
Kneehill Wellness Centre AGM
Clr. Calhoun moved that Council receive as information and send regrets.
Clr. Calhoun withdrew her motion.
Clr. Calhoun moved that Council authorize the attendance of Reeve Long at the Kneehill Wellness Centre Annual General Meeting on Saturday April 13, 2013 in Linden. CARRIED
Council and Committee Reports
Trochu Fire Appreciation Evening - Written report by Clr. Hoppins and Reeve Long on the event they attended on March 30, 2013.
School Resource Officer Meeting - Written report by Clr. Hoppins on the meeting he attended.
Wildrose Community Futures - Written report by Clr. Holsworth on the meeting he attended on April 4th, 2013.
Gordon King's 100 Birthday Celebration - Written report by Reeve Long on the event he attended on March 30, 2013.
Debi Moon left the meeting at 10:50 a.m.
Kneehill Historical Society Fundraiser - Written report by Reeve Long on the event he attended on April 6, 2013.
Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
Clr. Wittstock moved that Council receive the Correspondence Report. CARRIED
Clr. Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED
Clr. Painter moved that Council go into In-Camera at 11:04 a.m. CARRIED
Clr. Wittstock left the meeting at 11:04 a.m.
Clr. Keiver moved the meeting out of In-Camera at 12:01 p.m. CARRIED
The meeting recessed from 12:01 p.m. to 1:09 p.m.
Clr. Painter moved that Council go into In-Camera at 1:10 p.m. CARRIED
Bobby Painter left the meeting at 2:56 p.m.
Clr. Keiver moved the meeting out of In-Camera at 3:07 p.m. CARRIED
The meeting adjourned at 3:08 p.m.