Kneehill County Council Minutes - April 23, 2013

MINUTES OF THE APRIL 23, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Councillor (by video conferencing), Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter. ABSENT: Div. 4 - Glen Keiver, Councillor.
ADMINISTRATION PRESENT: Interim CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:32 a.m.
Adoption of Agenda: Swalwell Cemetery; Restorative Justice; Drumheller and District Solid Waste; Marigold Library.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Calhoun moved approval of the April 9, 2013 Council Meeting minutes as presented. CARRIED
Clr. Calhoun moved that Council approve a $60 (sixty) dollar advertising sponsorship to the Three Hills Neon's Swim Club. CARRIED
Clr. Hoppins moved that Council approve a donation of $250.00 to the Carbon Mud Stomp 2013 being held June 22, 2013. CARRIED
Clr. Hoppins moved that Council approve the appointment of Kneehill County Assistant Agricultural Fieldman, Fallon Sherlock, as the Weed Inspector, Pest Inspector, and Conservation Officer for Kneehill County. CARRIED
Clr. Calhoun moved that Council authorize the attendance of Reeve Long or alternate to the Three Hills Graduation dinner and ceremony being held on Saturday, May 18th, 2013. CARRIED
Clr. Holsworth moved that Council receive the March 31, 2013 Bank Reconciliation as presented. CARRIED
Jerry Brett, Sr. Planner and Development Officer entered the meeting at 8:40 a.m.
Clr. Holsworth moved that Council consent to the Drag Racing event being proposed at the Three Hills Airport on Sunday, June 2, 2013 by the Three Hills Cruise Weekend Committee. CARRIED
Jerry Brett left the meeting at 8:58 a.m.
Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:58 a.m.
The meeting recessed from 8:59 a.m. to 9:06 a.m.
Debi Moon, reporter for the Capital, entered the meeting at 9:07 a.m.
Operations Summary
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed.
* Good participation in the road construction tenders. Still reviewing with the consultant but will have a report for Council at next meeting.
Clr. Calhoun moved that Council receive the Operations Summary report as presented. CARRIED
Clr. Hoppins moved that Council assist the Village of Carbon with the removal of culvert(s) and the construction of a swale at the location described while Kneehill County crews are in the vicinity on another project. CARRIED
Back-Up Generators
Clr. Calhoun moved that Council go into In-Camera at 9:40 a.m.CARRIED
Clr. Wittstock and Debi Moon left the meeting at 9:40 a.m.
Clr. Calhoun moved the meeting out of In-Camera at 9:54 a.m. CARRIED
Clr. Wittstock entered the meeting at 9:54 a.m.
Clr. Calhoun moved that Council proceed with the Request for Quote for back-up generators for both the Office and Shop.
Pete McRae and Brandy Hay Evans left the meeting at 9:58 a.m.
The meeting recessed from 9:58 a.m. to 10:05 a.m.
Present when the meeting reconvened were representatives from BDO Canada LLP, Alan Lister and Dan Lyons.
Mike Morton, Director of Finance and Will Wolfe, Accounting Supervisor for Kneehill County and Debi Moon were also present.
2012 Financial Reports
Clr. Hoppins moved that Council go into In-Camera at 10:05 a.m. CARRIED
Clr. Wittstock, Debi Moon, Laurie Watt, Carolyn Van der Kuil, Mike Morton and Will Wolfe left the meeting at 10:05 a.m.
Clr. Calhoun moved the meeting out of In-Camera at 10:17a.m. CARRIED
Clr. Wittstock, Laurie Watt, Carolyn Van der Kuil, Mike Morton, Will Wolfe, and Debi Moon entered the meeting at 10:17 a.m.
Alan Lister reviewed the 2012 Audited Financial Statements expressing appreciation for the cooperation and assistance received during the course of the audit from Mike Morton, Will Wolfe and financial staff. The auditor's Report indicated all was in good order again this year. There were no issues and all procedures were in accordance with County policy.
Clr. Holsworth moved that Council accept the Kneehill County 2012 Audited Financial Statements as presented. CARRIED
BDO representatives and Will Wolfe left the meeting at 10:46 a.m.
Council and Committee Reports
Three Hills Municipal Airport Operating Committee - Written report by Clr. Keiver on the meeting he attended on April 17th, 2013.
Clr. Hoppins moved that Council approve the 2013 Operating Budget as presented. CARRIED
Clr. Calhoun moved that Council approve the 2013 Capital Budget as presented. CARRIED
2013 Tax Rate Bylaw #1655
Clr. Holsworth moved first reading of Bylaw 1655 to authorize the rates of taxation to be levied against assessable property within Kneehill County for the 2013 taxation year. CARRIED
Clr. Calhoun moved second reading of Bylaw 1655. CARRIED
Clr. Hoppins moved consideration to hold third reading be given to Bylaw 1655. CARRIED UNANIMOUSLY
Clr. Holsworth moved third reading to Bylaw 1655. CARRIED
Clr. Calhoun moved first reading of Bylaw 1656, that being the bylaw to provide for a special tax to raise revenue to pay the associated costs of the Kneehill County Water Service Area. CARRIED
Clr. Wittstock moved second reading of Bylaw 1656. CARRIED
Reeve Long moved consideration to hold third reading be given to Bylaw 1656. CARRIED UNANIMOUSLY
Clr. Hoppins moved third reading to Bylaw 1656. CARRIED
Mike Morton left the meeting at 11:08 a.m.
Council and Committee Reports Cont'd
AQUA 7 - Written report by Clr. Holsworth on the meeting he attended on April 18, 2013.
Rural Alberta Development Fund 2013 Spring Showcase Event - Written report by Reeve Long on the conference he attended April 19th. Organizations from around Alberta presented on the many programs that have received RADF funding.
Restorative Justice - Written report by Clr. Calhoun on the meeting she attended on April 9, 2013. The purpose of the evening was to examine under what conditions a restorative justice model is an appropriate alternative for managing crime for communities, within the Three Hills area.
Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 11:11 a.m.
Drumheller & District Solid Waste - Written report by Clr. Calhoun on the meeting she attended on April 18th, 2013.
Marigold Library - Written report by Clr. Keiver on the meeting he attended on April 20th, 2013.
Clr. Hoppins moved that Council receive the Council and Committee reports as presented. CARRIED
Back-Up Generators
A vote was taken on motion 172/13. CARRIED
Council provided direction to Operations on how to address the damages made to the Swalwell Cemetery.
Ratepayer Meeting Feedback
Clr. Calhoun moved that Council receive as information and defer concerns to relevant departments for resolution. CARRIED
The meeting recessed from12:11 p.m. to 1:19 p.m.
When the meeting reconvened Pete McRae, Brandy Hay Evans and Debi Moon were absent.
Clr. Calhoun moved that Council receive the Correspondence Report. CARRIED
Council Business Pending & Summary Reports
Business Pending Report 2008/2009/2010/2011/2012
Clr. Wittstock moved that Council receive the Business Pending reports. CARRIED
Business Completed Items Summary Report 2013
Clr. Hoppins moved that Council receive the Business Summary report. CARRIED
The meeting recessed from1:25 p.m. to 1:32 p.m.
When the meeting reconvened Jerry Brett, Sr. Planner and Development Officer was present.
Rhino Enterprises ñ Bylaw 1652
Clr. Calhoun moved the meeting to recess to hear the public hearing scheduled for 1:30 p.m. (Rhino Enterprises - Bylaw 1652- Amendments to the Land Use Bylaw 1564) CARRIED
Time: 1:33 p.m.
Clr. Calhoun moved the meeting back in session. CARRIED
Time: 1:59 p.m.
Bylaw #1652 - Rhino Enterprises - Amendment to Land Use Bylaw #1564
Clr. Calhoun moved second reading of Bylaw 1652 as amended. This being a bylaw to amend land use Bylaw #1564 to include amendments since first reading as follows:
* "Part 1 - Purpose and Definitionsî: the new definition of "Gas and Oilfield Business - Minor" will be inserted in the definitions section of the LUB as follows: "Gas and Oilfield Services Business - Minorî means a business that provides limited support services to oil field and pipeline operations. Typical services in this use include, but are not limited to, hot shots, inspection, maintenance, testing, well conditioning, well logging, x-ray and diagnostic, cathodic protection, wireline services or other such similar services. This use does not include the use or storage of toxic, explosive or radioactive materials.
* "Part VI, Land Use Districts, Section 19, A - Agricultural Districtî: the new definition will be inserted under "Discretionary Usesî as follows: "Gas and Oilfield Business-Minor";
* "Part VI, Land Use Districts, Section 27, LI - Light Industrial District": the new definition will be inserted under "Permitted Usesî as follows: "Gas and Oilfield Business-Minor";
* "Part VI, Land Use Districts, Section 23, HI-Hamlet Industrial District": the new definition will be inserted under "Discretionary Uses" as follows: "Gas and Oilfield Business-Minor";
* "Part VI, Land Use Districts, Section 28, I-Industrial District": the new definition will be inserted under ìpermitted Uses" as follows: "Gas and Oilfield Business-Minor";
* "Part VI, Land Use Districts Section 19, Subsection 6, Special Requirements, (K) Gas and Oilfield Business- Minor":
(i) The business shall be contained within an enclosed building(s) and the outdoor storage of any materials, heavy vehicles, equipment and/or pipes is restricted to 20% of the total parcel size or an area within the subject Agriculture parcel of 1 hectare (2.5 Acres more or less) whichever is the lesser (excluding any access road required to access the same)
(ii) Shall not include the use or storage of toxic, explosive or radioactive materials.
(iii) The subject parcel and all outdoor storage shall be screened at the discretion and to the satisfaction of the Development Authority.
(iv) At the discretion of the Development Authority, the developer may be required to landscape and screen the area in a similar fashion to those required in Light Industrial and Industrial Districts of this bylaw.
(v) At the discretion of the Development Authority, the parking requirements shall be that as described in this bylaw's LI - Light Industrial and Industrial Districts.
(vi) The landowner/applicant shall comply with all applicable Provincial and Federal legislation and regulations including but not limited to the Safety Codes Act; the Alberta Building Code, and the Alberta Private Sewage Disposal Systems Regulation.
(vii) Shall not generate a nuisance such as smell, smoke, dust, noise, traffic, vibrations, heat, and intense light sources and shall not be unsightly in appearance.
(viii) Any intensification of use shall require a new development permit. Should the Development Authority consider an application for intensification as potentially generating a nuisance, the business may be required to relocated to more suitable non-agricultural lands.
Will be inserted under Part VI, - Land Use Districts, Section 19, Subsection 6, Special Requirements, (K) Gas and Oilfield Business- Minor. CARRIED
Clr. Holsworth moved third reading to Bylaw 1652. CARRIED
195/13
Clr. Calhoun moved that Council approve reimbursing the rezoning application fee submitted by the applicant Ryan Smith of Rhino Enterprises, as due to the Land Use Bylaw amendment the applicant no longer required rezoning. Applicant will still need to apply for a development permit. CARRIED
Jerry Brett left the meeting at 2:04 p.m.
Clr. Painter moved that Council go into In-Camera at 2:05 p.m. CARRIED
Clr. Wittstock left the meeting at 2:05 p.m.
Carolyn Van der Kuil left the meeting at 2:30 p.m. The remainder of the minutes were recorded by Reeve Long.
Laurie Watt left the meeting at 2:50 p.m.
Clr. Painter moved the meeting out of In-Camera at 3:35 p.m. CARRIED
Motions from In-Camera
Clr. Holsworth moved that Council approve the adjustments to the 2013 Wage and Salary grid effective July 1st, 2013. CARRIED
The meeting adjourned at 3:38 p.m.