Kneehill County Council Minutes - December 13, 2016

MINUTES OF THE DECEMBER 13, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600 - 2ND STREET NE, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Division No. 3; Jerry Wittstock, Deputy Reeve; Division No. 1- Brian Holsworth, Councillor; Division No. 2 - Carol Calhoun, Councillor; Division No. 4 - Glen Keiver, Councillor; Division No. 6 - Ken Hoppins, Councillor; Division No. 7 - Bobby Painter, Councillor.
ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Sr. Manager of Transportation and Facilities - Brad Buchert; Manager of Planning and Development - Barb Hazelton; Manager Agricultural Services and Parks - Bowen Clausen; Economic Development Officer - Patrick Earl; Recording Secretary - Carolyn Van der Kuil.
CALL TO ORDER
Reeve Long in the Chair
Reeve Long called the meeting to order at 8:30 a.m.
AGENDA
1.0 Agenda
ADDITIONS
1.1 Additions to the Agenda
Additions under Council and Committee Reports
10.3 Drumheller and District Solid Waste Management Association
10.4 Regional Partnership Steering Committee
10.5 One on One with Reeve
10.6 Deputy Minister of Tourism
10.7 FCM Nominations for Central Zone AAMDC
ADOPTION OF AGENDA
1.2 Adoption of Agenda
516/16
Councillor Calhoun moved approval of the agenda as amended. CARRIED
MINUTES
2.0 Minutes
2.1 Regular Council Meeting Minutes of November 22, 2016
517/16
Councillor Hoppins moved approval of the November 22, 2016 Council Meeting minutes as presented. CARRIED
MUNICIPAL SERV
5.0 Municipal Services
TRANSPORTATION
5.1 Transportation
MUNI SERVICES SUMMARY
5.1.1 Municipal Services Summary
518/16
Councillor Wittstock moved that Council receive the Municipal Services Summary Report as presented. CARRIED
BUDGET AMENDMENT
5.1.2 New Equipment Budget Amendment Request
519/16
Councillor Calhoun moved that Council approve the increase of $2795.00 to the 2017 Capital Budget to fund the purchase of the replacement grader with the extended warranty. CARRIED
PLANNING
5.3 Planning
DESIGNATED OFFICER
5.3.1 Development/Designated Officer Position
520/16
Councillor Holsworth moved that Council appoint Ms. Brandy Morgan as a designated Development Officer for Kneehill County pursuant to Bylaw #1718. CARRIED
The meeting recessed from 9:02 a.m. to 9:15 a.m.
Brad Buchert was not present when the meeting reconvened.
ASB
5.4 Agricultural Service Board
FARM FAMILY
5.4.1 Calgary Stampede Farm Family Award
521/16
Councillor Calhoun moved that Council nominate, the Bill and Dallas Dau Family, to receive the 2017 BMO Calgary Stampede Farm Family Award. CARRIED
ASB STRAT PLAN
5.4.2 ASB Strategic Business Plan 2017-19
522/16
Councillor Holsworth moved that Council approve and adopt the 2017-2019 ASB Strategic Business Plan and Grant Application. CARRIED
ARTHURVALE CEMETERY
5.4.3 Arthurvale Cemetery
523/16
Councillor Hoppins moved that Council approve Administration’s request for additional time to gather information on the Arthurvale Cemetery and additional cemeteries, to be brought back to the Regular Council Meeting on February 28th, 2017. CARRIED
BYLAW #1713
5.4.5 Bylaw #1713, Stubble Burning Bylaw
524/16
Councillor Calhoun moved that Council give first reading to Bylaw #1713 that being a bylaw for the purpose of controlling stubble burning. CARRIED
525/16
Councillor Holsworth moved that second reading be given to Bylaw #1713. CARRIED
526/16
Councillor Wittstock moved that consideration to hold third reading be given to Bylaw #1713. CARRIED UNANIMOUSLY
527/16
Councillor Calhoun moved that third reading be given to Bylaw #1713. CARRIED
CORPORATE SERV
6.0 Corporate Services
BYLAW #1722
6.1 Bylaw #1722, Tax Installment Payment Plan
528/16
Councillor Wittstock moved that Council give first reading to Bylaw #1722 that being a bylaw for the provision of a pre-authorized monthly installment property tax payment plan. CARRIED
529/16
Councillor Hoppins moved that second reading be given to Bylaw #1722. CARRIED
530/16
Councillor Calhoun moved that consideration to hold third reading be given to Bylaw #1722. CARRIED UNANIMOUSLY
531/16
Councillor Holsworth moved that third reading be given to Bylaw #1722. CARRIED
HESKETH ROAD CLOSURE
6.2 Proceeds from Hesketh Road Closure
532/16
Councillor Hoppins moved to authorize Administration to transfer the $4,500.00 received from the sale of road allowance in Hesketh to the Gravel Reserve. CARRIED
POLICY #16-19
6.3 Policy #16-19, Purchasing and Procurement
533/16
Councillor Holsworth moved that Council approve Policy #16-19, Purchasing and Procurement with the proposed amendments as presented. CARRIED
BYLAW #1723
6.4 Bylaw #1723, Master Rates
534/16
Councillor Holsworth moved that Council give first reading to
Bylaw #1723 that being a bylaw to establish rates, fees, and charges for various goods, licenses, permits and services. CARRIED
535/16
Councillor Hoppins moved that second reading be given to Bylaw #1723. CARRIED
536/16
Councillor Calhoun moved that consideration to hold third reading be given to Bylaw #1723. CARRIED UNANIMOUSLY
537/16
Councillor Holsworth moved that third reading be given to Bylaw #1723. CARRIED
The meeting recessed from 10:01 a.m. to 10:15 a.m.
Gary Debney from McElhanney was present when the meeting reconvened.
ASB
5.4 Agricultural Service Board Cont’d
TOURISM & REC MASTER PLAN
5.4.4 Tourism and Recreation Master Plan
538/16
Councillor Calhoun moved to table the Tourism and Recreation Master Plan to the January 17, 2017 Committee of the Whole meeting to give Council a chance to review the document more thoroughly. CARRIED
Gary Debney left the meeting at 10:45 a.m.
CORPORATE SERV
6.0 Corporate Services Cont’d
FINANCIAL REPORT
6.5 3RD Quarter Financial Report
539/16
Councillor Holsworth moved that Council receives the January to September 2016 Financial Reports as presented. CARRIED
2016 CAPITAL BUDGET
6.6 2016 Project and Capital Budget
540/16
Councillor Calhoun moved that Council receive the Capital/Project Expenditure Report as of November 14, 2016 as information. CARRIED
The meeting recessed from 11:10 a.m. to 11:23 a.m.
NEW BUSINESS
8.0 New Business
LETTER TO MUNICIPAL AFFAIRS
8.1 Letter to the Minister of Municipal Affairs
541/16
Councillor Calhoun moved that Council directs Administration to complete the draft letter as presented, signed by the Reeve, and to be sent to the Minister of Municipal Affairs. CARRIED
EMERGENCY MANAGEMENT
8.2 Deputy Director of Emergency Management
542/16
Councillor Holsworth moved that Council appoint Ms. Debra Grosfield to the position of Deputy Director of Emergency Management of the Kneehill County Emergency Management Agency. CARRIED
CBL CONFERENCE SPONSORSHIP
8.3 Canadian Badlands Conference Sponsorship
543/16
Councillor Hoppins moved that Council approve sponsorship in the amount of $750.00 to go towards sponsoring a breakout session at the Canadian Badlands Conference being held in Brooks, AB, from March 15-17, 2017 with funds to come from the 2017 Operating Budget, account number 97-000-00-27700. CARRIED
COMMUNICAITONS 2017
8.4 Communications 2017
544/16
Councillor Calhoun moved that Council accept the Communications Initiatives Report as information. CARRIED
545/16
Councillor Holsworth moved to defer the Share Kneehill County meeting dates until the January 10th, 2017 Council meeting. CARRIED
COUNCIL ORIENTATION
8.5 Council 2017 Orientation
546/16
Councillor Holsworth moved that Council share their Thursday, October 26, 2017 Councillor Orientation facilitated by Gord McIntosh with the Kneehill Regional Partnership Committee and arrange with Mr. McIntosh to do a private meeting with Kneehill County Council later in the afternoon on October 26, 2017. CARRIED
TORRINGTON HISTORICAL SOCIETY
8.6 Torrington Historical Society Request
547/16
Councillor Calhoun moved to direct Administration to work with the Torrington Historical Society in regards to upgrades to Torrington East, Torrington West and Gaetz Cemeteries. CARRIED
LONG SERVICE AWARD
8.7 Councillor Long Service Award Presentation
Al Hoggan, CAO awarded Deputy Reeve Wittstock, Councillor Calhoun, Councillor Hoppins and Councillor Holsworth 15 year Long Service Awards.
The meeting recessed from 12:06 p.m. to 1:20 p.m.
Bowen Clausen was not present when the meeting reconvened.
COUNCIL REPORTS
10.0 Council and Committee Reports
MARIGOLD
10.1 Marigold Library- Written report was provided by Councillor Keiver on the meeting he attended on November 26, 2016.
THREE HILLS SEED CLEANING PLANT AGM
10.2 Three Hills & District Seed Cleaning Plant 59th AGM- Written report was provided by Councillor Hoppins on the AGM he attended on November 28, 2016.
DRUMHELLER SOLID WASTE
10.3 Drumheller Solid Waste Association- Unapproved minutes were provided from the October 28, 2016 meeting.
KNEEHILL REGIONAL PARTNERSHIP
10.4 Kneehill Regional Partnership Steering Committee- Written report was provided by Councillor Holsworth on the meeting he attended on November 23, 2016.
ONE ON ONE WITH REEVE
10.5 One on One with the Reeve- A verbal report was provided by Reeve Long on the meeting he attended on December 12, 2016.
MINISTER OF TOURISM
10.6 Meeting with Deputy Minister of Tourism- A verbal report was provided by Reeve Long on the meeting he attended with Canadian Badlands Ltd.
CENTRAL ZONE AAMDC
10.7 FCM Nominations for Central Zone AAMDC- A verbal report was provided by Reeve Long on the meeting he attended on December 9, 2016.
548/16
Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED
COUNCIL ACT LIST
11.0 Council Follow-Up Action List
549/16
Councillor Wittstock moved that Council receive the December 13, 2016 Council Follow-Up Action List as presented for information. CARRIED
IN-CAMERA
12.0 In-Camera
550/16
Councillor Holsworth moved that Council go into In-Camera to discuss Legal matters at 1:34 p.m. CARRIED
551/16
Councillor Calhoun moved that Council go out of In-Camera at 2:12 p.m. CARRIED
THREE HILLS AIRPORT
13.0 Motions from In-Camera
552/16
Councillor Hoppins moved to direct administration to complete the Airport Agreement with the Town of Three Hills in the all-inclusive amount of $25,000.00 per year for five years. CARRIED
Councillor Painter was not present when the vote was taken.
The meeting adjourned at 2:16 p.m.