MINUTES OF THE JANUARY 22, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter (by video conferencing).
ADMINISTRATION PRESENT: Interim CAO - Laurie Watt; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:31 a.m.
Adoption of Agenda
Under Council Committee Reports: Trochu Fire Department; Three Hills Chamber of Commerce AGM; Red Deer River Municipal Users Group; Kneehill Regional FCSS Board; Request from Village of Carbon to install Fuel Tank.
Clr. Holsworth moved approval of the agenda as amended. CARRIED
Clr. Wittstock moved approval of the January 8, 2013 Council Meeting minutes as presented. CARRIED
Clr. Holsworth moved that Council receive the November 30, 2012 Bank Reconciliation as presented. CARRIED
Clr. Hoppins moved that Council receive the December 31, 2012 Bank Reconciliation as presented. CARRIED
Clr. Hoppins moved that Council approve and select April 10th, 2013 at the Three Hills Super 8 for holding the 2013 Ratepayer meeting. CARRIED
Debi Moon, reporter for The Capital, entered the meeting at 8:40 a.m.
Clr. Calhoun moved that Council approve advertising sponsorship in the PeeWee B Provincial Hockey Tournament program in the amount of $300.00 (three hundred dollars). CARRIED
Clr. Wittstock moved that Council direct administration to submit a letter of intent to the AQUA 7 Regional Water Service Commission that they are interested in continuing to provide maintenance services to the AQUA 7 Water Services Commission for the ensuing three year period. CARRIED
Council and Committee Reports
Drumheller & District Solid Waste - Written report by Clr. Calhoun on the meeting that was held on December 20, 2012. The next meeting will be held on February 21, 2013.
Central Zone Alberta Association of Municipal Districts and Counties Directors Meeting - Written report by Reeve Long on the Central Zone Director's meeting held at the Kneehill County Office on January 11, 2013. The Central Zone meeting will be held on February 8, 2013 in Caroline, AB at the Kurt Browning Arena.
Mike Kerr from Davies Park Executive Search Consultants entered the meeting at 8:56 a.m.
Trochu Fire Department -Verbal report by Reeve Long on the Town of Trochu hosting a Recognition night for the Trochu Fire Department and Lawrence Hogg who has recently stepped down as Town of Trochu's Fire Chief after 30 years.
Clr. Hoppins moved that Council approve to donate $200.00 to the Trochu Fire Department Recognition night and authorize attendance of Council to attend the Saturday, March 30, 2013 event. CARRIED
The meeting recessed from 9:01 a.m. to 9:06 a.m.
Clr. Holsworth moved that Council go into In-Camera at 9:06 a.m. CARRIED
Clr. Painter, Debi Moon, Carolyn Van der Kuil, and Laurie Watt left the meeting at this time.
Clr. Calhoun moved the meeting out of In-Camera at 10:12 a.m. CARRIED
Mike Kerr left the meeting at 10:12 a.m.
The meeting recessed from 10:12 a.m. to 10:20 a.m.
Clr. Painter, Debi Moon, Carolyn Van der Kuil, Laurie Watt, Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant were present when the meeting reconvened.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates.
Clr. Calhoun moved that Council receive the Operations Summary report as presented. CARRIED
Plowing of School Bus Routes
Clr. Hoppins moved that Council confirm Policy # 13-28 and continue to follow the lists of priorities for graders outlined in this policy. CARRIED
Mike Morton, Director of Finance entered the meeting at 10:46 a.m.
Proposed Changes to the Local Road Bridge Program (LRBP)
Clr. Calhoun moved that Council wait to respond to this agenda item until after the Central Alberta Municipal District and County Zone meeting being held on February 8 to confirm responses. CARRIED
Request from Village of Carbon to Install Fuel Tank
Clr. Hoppins moved that Council table this agenda item until further information is obtained. CARRIED
Jerry Brett, Sr. Planner and Development Officer entered the meeting 10:58 a.m.
Pete McRae, Brandy Hay Evans and Mike Morton left the meeting at 11:10 a.m.
Delegations
Southview Estates - Kees and Jeannette Uittenbogerd have written to Council on behalf of Harvest Agriculture requesting that Council consider allowing the required Municipal Reserves (MR) payment to be a deferred payment over time rather than in one lump sum.
Clr. Calhoun moved that Council go into In-Camera at 11:29 a.m. CARRIED
Clr. Painter, and Debi Moon, left the meeting at this time.
Clr. Calhoun moved the meeting out of In-Camera at 11:43 a.m. CARRIED
Clr. Calhoun moved that Council approve, in principle, the deferred payment request and direct the Planning Department and County solicitor to develop, for Council's approval, an agreement to be placed on title by caveat. Recommendation will also include administration fees payable by developer. CARRIED
Jerry Brett left the meeting at 11:44 a.m.
Council and Committee Reports Contíd
Three Hills Chamber of Commerce AGM - Written report by Reeve Long on the Three Hills and District Chamber of Commerce AGM held on January 17, 2013. The Volunteer of the Year award was presented to Byrne Lammle for the hours of donated time and help he supplied over the years.
Red Deer River Municipal Users Group - Written report by Clr. Wittstock on the meeting he attended on January 17, 2013.
Kneehill Regional FCSS -Verbal report by Clr. Calhoun on attending the meeting held on January 17, 2013.
Clr. Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED
The meeting recessed from 11:55a.m. to 1:14 p.m.
Drew Barnes, Member of Legislative Assembly for the residents of Cypress- Medicine Hat presented to Council. Mr. Barnes is the Official Opposition Critic for Infrastructure and Transportation in Alberta.
Mr. Barnes met with Council to better understand Kneehill County's local infrastructure and transportation needs.
Drew Barnes left the meeting at 1:47 p.m.
Clr. Wittstock moved that Council receive the Correspondence Report. CARRIED
Clr. Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED
Clr. Holsworth moved that Council go into In-Camera at 1:55 p.m. CARRIED
Clr. Calhoun moved the meeting out of In-Camera at 2:02 p.m. CARRIED
Clr. Calhoun moved that Council defer the request for municipal services from the Village of Acme to their 2014 Strategic Planning discussions. CARRIED
The meeting adjourned at 2:03 p.m.
