MINUTES OF THE FEBRUARY 12, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 3 - Jerry Wittstock (by video conferencing), Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ABSENT: Div. 5 - Bob Long, Reeve; Div. 2 - Carol Calhoun, Councillor.
ADMINISTRATION PRESENT: Interim CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil.
Deputy Reeve Holsworth called the meeting to order at 8:38 a.m.
Adoption of Agenda: Clearwater County Protective Services Service Level Assessment; Municipal Law Seminar 2013; Marigold Library System; Community Futures Wildrose.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Wittstock moved approval of the January 22, 2013 Council Meeting minutes as presented. CARRIED
Business Arising from Previous Minutes - Request from Village of Carbon to Install Fuel Tank.
Clr. Keiver moved this agenda item be lifted from the table. CARRIED
Clr. Painter moved that Council receive as information. CARRIED
Proposed Changes to the Local Road Bridge Program
Clr. Hoppins moved that Council accepts the Kneehill County Administration responses, that will be sent to the Local Road Bridge Program (LRBP) Review Committee, with the addition that the overall Provincial Funding needs to be increased to the LRBP to sustain the program. CARRIED
Clr. Hoppins moved that Council participate in the upcoming Community Discovery Nights as listed:
* Clr. Wittstock or alternate at the Acme Discovery Night being held on Tuesday, March 12th 6:30 - 8:00 p.m. at the Acme Community Hall.
* Clr. Keiver or alternate at the Linden Discovery Night being held on Thursday, March 7th 6:30 - 8:00 p.m. at the Linden Cultural Centre.
* Reeve Long or alternate at the Carbon Discovery Night being held on Tuesday March 5th 5:00 - 7:00p.m. at Carbon Community Hall. CARRIED
Hockey Alberta PeeWee B Provincial Tournament
Clr. Wittstock moved that Council authorize the attendance of Reeve Long or designate at the March 22nd Hockey Alberta PeeWee B Provincial Tournament Banquet & Opening Ceremonies. CARRIED
Clr. Painter moved that Council approve the Canadian Police Information Centre (CPIC) Access Policy # 8-19 as presented. CARRIED
The meeting recessed from 8:58 a.m. to 9:02 a.m.
Pete McRae, Director of Operations, Brandy Hay Evans, Operations Executive Assistant and Bowen Clausen, Agricultural Service Board Conservation Fieldman were present when the meeting reconvened.
Operations Summary
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates.
Clr. Painter moved that Council receive the Operations Summary report as presented. CARRIED
Debi Moon, reporter for The Capital, entered the meeting at 9:05 a.m.
Clr. Hoppins moved that Council approves the purchase of ten (10) Kneehill County entrance signs from Sign Design and installation to be completed by Kneehill County Staff. CARRIED
Clr. Hoppins moved that Council approve proposed changes to the Roadside Mowing Program and issue the Request for Proposal on April 1, 2013 and close on May 1, 2013. CARRIED
Jerry Brett, Senior Planner and Development Officer entered the meeting at 9:30 a.m.
Bowen Clausen left the meeting at 9:39 a.m.
Churchill Water - Pumphouse - MSI Capital Funding
Deputy Reeve Holsworth moved that Council apply for MSI Capital funding, in the amount of $ 178,000, to partially fund the Churchill Water Service Area Pumphouse project, with the remainder of the funding to come from Water Reserves. CARRIED
Clr. Keiver moved that Council amend the Dust Control Policy #13-4 and the Dust Control - Application of Calcium Chloride Policy # 13-4A to state that the advertising for the Dust Control Program be placed in the Three Hills Capital during the months of March and April with the deadline for applications to be the last working day in April at 4:00 p.m. CARRIED
Pete McRae, Brandy Hay Evans, and Jerry Brett left the meeting at 9:50 a.m.
Parkland Airshed Management Zone (PAMZ)
Clr. Wittstock moved that Council receive as information. CARRIED
Clr. Painter moved that Council approve the February 2013 Community Grants to Non Profit Organizations funding allocations as per the recommendations of the Community Grants Committee. CARRIED
The meeting recessed from 9:52 a.m. to 10:06 a.m.
Dan Luynes and Alan Litster from BDO, were present when the meeting reconvened.
BDO Dunwoody Audit Presentation
Clr. Hoppins moved that Council go into In-Camera at 10:08 a.m. CARRIED
Clr. Wittstock, Laurie Watt and Carolyn Van der Kuil left the meeting at this time.
Clr. Painter moved the meeting out of In-Camera at 10:36 a.m. CARRIED
Clr. Wittstock, Laurie Watt, Carolyn Van der Kuil, Mike Morton, Director of Financial Services, and Will Wolfe, Accounting Supervisor entered the meeting at 10:36 a.m. Auditors gave a brief presentation to Council on how to understand and interpret Municipal Financial Statements.
Dan Luynes, Allan Litster, Mike Morton and Will Wolfe left the meeting at 11:01 a.m.
Jerry Brett, Senior Planner and Development Officer entered the meeting at 11:02 a.m.
Jerry Brett gave council a brief update on the Town of Three Hills Annexation proposal.
Jerry Brett left the meeting at 11:18 a.m.
Clearwater County Protective Services Service Level Assessment
Clr. Hoppins moved that Council receive as information. CARRIED
Council and Committee Reports
Agricultural Service Board Winter Conference 2013 - Written report by Clr. Hoppins on the Conference that was held in Edmonton on January 22-15, 2013.
Assessment Review Board Refresher Course - Written report by Clr. Hoppins.
Municipal Law Seminar 2013 - Written report by Clr. Hoppins.
Marigold Library System -Verbal report by Clr. Keiver on the meeting he attended on January 26, 2013. The Town of Crossfield has now joined the Marigold Library System.
Community Futures Wildrose - Verbal report by Deputy Reeve Holsworth.
Clr. Painter moved that Council receive the Council and Committee Reports as presented. CARRIED
Clr. Wittstock moved that Council receive the Correspondence Report. CARRIED
Clr. Keiver moved that Council receive the Business Pending and Summary reports. CARRIED
Deputy Reeve Holsworth moved that Council go into In-Camera at 11:40 a.m. CARRIED
Clr. Painter moved the meeting out of In-Camera at 11:53a.m. CARRIED
The meeting adjourned at 11:55 a.m.
