MINUTES OF THE MARCH 26, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun (by video conferencing); Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Interim CAO - Laurie Watt; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:30 a.m.
Adoption of Agenda: Agricultural Service Board Report; FCSS Report; Alberta Rural Development Conference.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Painter moved approval of the March 12, 2013 Council Meeting minutes as presented. CARRIED
Clr. Hoppins moved that Council accept the 2013 Regional Partnership Strategic Planning Session Report and Action Chart as information. CARRIED
Doctor Recruitment and Retention Funding 2013
Clr. Wittstock moved that Council approve the decrease in funding from $15.00 per capita to $5.00 per capita to the Kneehill Regional Doctor Recruitment and Retention Task Force. CARRIED
Clr. Calhoun moved that Council approve the following operational expenses be applied against the 2013 Municipal Sustainability Initiative (MSI) Operating Funding in the amount of $176,501 (one hundred seventy-six thousand five hundred and one dollars and zero cents):
* Kneehill Regional Partnership - $5,000
* Rural Community Centre Funding - $22,767
* FCSS Annual Funding - $21,595
* Marigold Library Annual Funding - $21,238
* Urban Recreation/Culture Funding - $62,720
* Drumheller Solid Waste Funding - $43,181.
CARRIED
Clr. Hoppins moved that Kneehill County have a presence at community parades in Kneehill County and authorize the attendance of Councillors at each parade. CARRIED
Clr. Holsworth moved that Council appoint the following Fire Guardians for the issuance of Burning Permits for the 2013 year:
* Three Hills Fire Department: Art Creasser, Don Richards
* Acme Fire Department: Tim Brown, Brian Fradgley, Bert Jackson, and Robert Scott
* Carbon Fire Department: Kerry Morgan, Don Appleyard, Jody Kranzler, Jeremy Kranzler and Jordan Reed
* Linden Fire Department: Jeremy Regeher, Shawn Klassen, Jon Baerg, Robin Boese, Justin Regehr, Kevin Klassen & Dalin Reimer
* Torrington Fire Department: Mike Bauer, Jeff Bauer, Stan Martin, Paul De Vos, and Derek Benedict
* Trochu Fire Department: Lawrence Hogg, Richard Hoppins, Alan Adam and Bill Wohl
* Kneehill County: ESO, Niall Sharpe & ESAA, Tara Lammle, Peace Officers, Will Scott, Jamie Erickson & Gareth Thomas (Peace Officers don't issue permits)
* Kneehill County: by virtue of position, Chief Administrative Officer, CAO and Kneehill County Reeve and all Councillors (Reeve and Councillors do not issue permits). CARRIED
Council provided input and direction into the format of the April 10, 2013 Ratepayer Meeting.
Pete McRae, Director of Operations, Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:58 a.m.
Debi Moon, reporter for the Capital, entered the meeting at 9:08 a.m.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed.
* Discussion on how the School Division was called at the exact same time Operations decided to bring the graders in due to the unsafe conditions of the snow storm on Thursday March 21st , 2013.
* Snow plowing Huxley streets.
Clr. Wittstock moved that Council receive the Operations Summary report as presented. CARRIED
Clr. Wittstock moved that Council approve the 2013 Maintenance Road Projects List as presented. CARRIED
Clr. Calhoun moved that Council accept the tender submission from SCA Waste System for the hamlet solid waste removal in Kneehill County. CARRIED
Dust Control Policy # 13-4 and #13-4a
Clr. Wittstock moved that Council approve the recommended Policy changes to Policy #13-4 and Policy #13-4a as amended. CARRIED
Clr. Hoppins moved that Council approve the consignment of the 2010 STX 335 Case/Steiger 4-WD tractor at a farm dealership.
Clr. Wittstock moved a friendly amendment to Motion 114/13, that if the 2010 STX 335 Case/Steiger 4-WD tractor is not sold in 6 months, this agenda item will be brought back to review. CARRIED
Pete McRae and Brandy Hay Evens left the meeting at 9:38 a.m.
The meeting recessed from 9:38 a.m. to 9:45 a.m.
John Dorn, Dennis Fox and Ben Maerz from the Three Hills Cruise Weekend 2013 committee were present when the meeting reconvened.
Three Hills Cruise Night Weekend
John Dorn provided Council with an overview of the 2013 Three Hills Cruise Weekend. Kneehill County share the responsibilities of the management and operation of the Three Hills Airport with the Town of Three Hills. The main purpose of the presentation is to update Council on the event that will take place at the Three Hills Airport. Mr. Dorn asked Council if there are any concerns with the event to please let the committee know. The group also provided Kneehill County with an emergency plan for this event at the Three Hills Airport.
Reeve Long thanked Mr. Dorn for his presentation and congratulated him on the success he has had rejuvenating the interest of the community to this event.
John Dorn, Dennis Fox and Ben Maerz left the meeting at 10:10 a.m.
Reeve Long moved that Council approve the sale of surplus IT equipment through a sealed bid process. CARRIED
Council and Committee Reports
Kneehill Housing Corporation - Written report by Clr. Holsworth on the meeting he attended on March 14.
ASB Meeting - Written report by Clr. Hoppins on the meeting he attended on March 25 .
Clr. Painter moved that Agricultural Plastics Recycling be deferred to the 2014 Strategic Planning discussions. CARRIED
Clr. Hoppins moved that Council support the Neil Bertsch Family for the 2013 Calgary Stampede Farm Family Award. CARRIED
Clr. Hoppins moved that Council authorize the attendance of Clr. Holsworth to attend the Bank of Montreal Farm Family awards with the Neil Bertsch family at the Calgary Stampede Monday July 8, 2013. CARRIED
Kneehill Regional FCSS- Written report by Clr. Painter on the meeting he attended on March 14.
Clr. Calhoun moved that Council authorize the attendance of Reeve Long to attend the Rural Alberta Development Fund Spring Showcase on April 19th, 2013 in Edmonton. CARRIED
Reeve Long moved that Council authorize the attendance of Clr. Calhoun to attend the World CafÈ Event to discuss what restorative justice means to our community at the Three Hills Community Centre on Tuesday April 9. CARRIED
Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
The meeting recessed from 10:31 a.m. to 10:38 a.m.
Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, and Ryan Smith, Rhino Enterprises were present when the meeting reconvened.
Business Arising from Previous Minutes
Rhino Enterprises - Redesignation Bylaw #1652
Clr. Holsworth moved first reading of Bylaw #1652. This being a bylaw to amend land use Bylaw #1564 to include:
* "Part 1 - Purpose and Definitions": the new definition of Gas and Oilfield Business will be inserted in the definitions section of the LUB.
* "A - Agricultural District": Gas and Oilfield Business will be inserted under "Discretionary Uses" in the Agricultural District.
* "LI - Light Industrial District": Gas and Oilfield Business will be inserted under "Permitted Uses" in the Light Industrial District.
* "PART VII - General Land Use Regulations": The 8 regulations and requirements for oilfield and gas service businesses, will be inserted in PART VII - General Land Use Regulations" of the LUB Special Requirements Special Requirements Special Requirements under a new Section 62 - Gas and Oilfield Service Businesses.
* "A - Agricultural District" - Special Requirements: A reference to the new Section 62, regarding "Gas and Oilfield Service Business", will be made in the Agricultural District.
* "LI-Light Industrial District" - Special Requirements: A reference to the new Section 62, regarding "Gas and Oilfield Service Business", will be made in the Light Industrial District. CARRIED
Clr. Holsworth moved a Public Hearing be scheduled for Bylaw #1652 at 1:30 p.m. on Tuesday April 23, 2013. CARRIED
Debi Moon left the meeting at 11:15 a.m.
Clr. Calhoun, Jerry Brett, Gilbert Quashie-Sam and Ryan Smith left the meeting at 11:18 a.m.
Clr. Painter moved that Council go into In-Camera at 11:19 a.m. CARRIED
Clr. Hoppins moved the meeting out of In-Camera at 12:01 p.m. CARRIED
The meeting recessed from 12:01 p.m. to 1:10 p.m.
Clr. Calhoun was present when the meeting reconvened.
Clr. Holsworth moved the meeting to recess to conduct a committee of the whole meeting on the proposed Municipal Development Plan. CARRIED
Time: 1:10 p.m.
Clr. Wittstock moved the meeting back in session. CARRIED
Time: 1:41 p.m.
Clr. Painter moved that Council receive the Correspondence Report. CARRIED
Council Business Pending & Summary Reports
Clr. Hoppins moved that Council approve the rescheduling of the July 9th, 2013 Council meeting to July 16th, 2013. CARRIED
Clr. Holsworth moved that Council receive the Business Pending and Summary reports. CARRIED
Clr. Calhoun left the meeting at 1:55 p.m.
Clr. Painter moved that Council go into In-Camera at 1:55 p.m. CARRIED
Clr. Painter moved the meeting out of In-Camera at 3:11 p.m. CARRIED
Motions from In-Camera
Clr. Holsworth moved that Council approve for the 2012 year end, the transfer of eighty five thousand seven hundred and ninety one dollars ($85,791) to the Water Reserve, seventy nine thousand seven hundred and sixty dollars ($79,760) to Strategic Plan Reserve, thirty five thousand dollars ($35,000) to Medical Reserve and one hundred thousand dollars ($100,000) to Special Projects Reserve. CARRIED
The meeting adjourned at 3:15 p.m.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun (by video conferencing); Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Interim CAO - Laurie Watt; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:30 a.m.
Adoption of Agenda: Agricultural Service Board Report; FCSS Report; Alberta Rural Development Conference.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Painter moved approval of the March 12, 2013 Council Meeting minutes as presented. CARRIED
Clr. Hoppins moved that Council accept the 2013 Regional Partnership Strategic Planning Session Report and Action Chart as information. CARRIED
Doctor Recruitment and Retention Funding 2013
Clr. Wittstock moved that Council approve the decrease in funding from $15.00 per capita to $5.00 per capita to the Kneehill Regional Doctor Recruitment and Retention Task Force. CARRIED
Clr. Calhoun moved that Council approve the following operational expenses be applied against the 2013 Municipal Sustainability Initiative (MSI) Operating Funding in the amount of $176,501 (one hundred seventy-six thousand five hundred and one dollars and zero cents):
* Kneehill Regional Partnership - $5,000
* Rural Community Centre Funding - $22,767
* FCSS Annual Funding - $21,595
* Marigold Library Annual Funding - $21,238
* Urban Recreation/Culture Funding - $62,720
* Drumheller Solid Waste Funding - $43,181.
CARRIED
Clr. Hoppins moved that Kneehill County have a presence at community parades in Kneehill County and authorize the attendance of Councillors at each parade. CARRIED
Clr. Holsworth moved that Council appoint the following Fire Guardians for the issuance of Burning Permits for the 2013 year:
* Three Hills Fire Department: Art Creasser, Don Richards
* Acme Fire Department: Tim Brown, Brian Fradgley, Bert Jackson, and Robert Scott
* Carbon Fire Department: Kerry Morgan, Don Appleyard, Jody Kranzler, Jeremy Kranzler and Jordan Reed
* Linden Fire Department: Jeremy Regeher, Shawn Klassen, Jon Baerg, Robin Boese, Justin Regehr, Kevin Klassen & Dalin Reimer
* Torrington Fire Department: Mike Bauer, Jeff Bauer, Stan Martin, Paul De Vos, and Derek Benedict
* Trochu Fire Department: Lawrence Hogg, Richard Hoppins, Alan Adam and Bill Wohl
* Kneehill County: ESO, Niall Sharpe & ESAA, Tara Lammle, Peace Officers, Will Scott, Jamie Erickson & Gareth Thomas (Peace Officers don't issue permits)
* Kneehill County: by virtue of position, Chief Administrative Officer, CAO and Kneehill County Reeve and all Councillors (Reeve and Councillors do not issue permits). CARRIED
Council provided input and direction into the format of the April 10, 2013 Ratepayer Meeting.
Pete McRae, Director of Operations, Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:58 a.m.
Debi Moon, reporter for the Capital, entered the meeting at 9:08 a.m.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed.
* Discussion on how the School Division was called at the exact same time Operations decided to bring the graders in due to the unsafe conditions of the snow storm on Thursday March 21st , 2013.
* Snow plowing Huxley streets.
Clr. Wittstock moved that Council receive the Operations Summary report as presented. CARRIED
Clr. Wittstock moved that Council approve the 2013 Maintenance Road Projects List as presented. CARRIED
Clr. Calhoun moved that Council accept the tender submission from SCA Waste System for the hamlet solid waste removal in Kneehill County. CARRIED
Dust Control Policy # 13-4 and #13-4a
Clr. Wittstock moved that Council approve the recommended Policy changes to Policy #13-4 and Policy #13-4a as amended. CARRIED
Clr. Hoppins moved that Council approve the consignment of the 2010 STX 335 Case/Steiger 4-WD tractor at a farm dealership.
Clr. Wittstock moved a friendly amendment to Motion 114/13, that if the 2010 STX 335 Case/Steiger 4-WD tractor is not sold in 6 months, this agenda item will be brought back to review. CARRIED
Pete McRae and Brandy Hay Evens left the meeting at 9:38 a.m.
The meeting recessed from 9:38 a.m. to 9:45 a.m.
John Dorn, Dennis Fox and Ben Maerz from the Three Hills Cruise Weekend 2013 committee were present when the meeting reconvened.
Three Hills Cruise Night Weekend
John Dorn provided Council with an overview of the 2013 Three Hills Cruise Weekend. Kneehill County share the responsibilities of the management and operation of the Three Hills Airport with the Town of Three Hills. The main purpose of the presentation is to update Council on the event that will take place at the Three Hills Airport. Mr. Dorn asked Council if there are any concerns with the event to please let the committee know. The group also provided Kneehill County with an emergency plan for this event at the Three Hills Airport.
Reeve Long thanked Mr. Dorn for his presentation and congratulated him on the success he has had rejuvenating the interest of the community to this event.
John Dorn, Dennis Fox and Ben Maerz left the meeting at 10:10 a.m.
Reeve Long moved that Council approve the sale of surplus IT equipment through a sealed bid process. CARRIED
Council and Committee Reports
Kneehill Housing Corporation - Written report by Clr. Holsworth on the meeting he attended on March 14.
ASB Meeting - Written report by Clr. Hoppins on the meeting he attended on March 25 .
Clr. Painter moved that Agricultural Plastics Recycling be deferred to the 2014 Strategic Planning discussions. CARRIED
Clr. Hoppins moved that Council support the Neil Bertsch Family for the 2013 Calgary Stampede Farm Family Award. CARRIED
Clr. Hoppins moved that Council authorize the attendance of Clr. Holsworth to attend the Bank of Montreal Farm Family awards with the Neil Bertsch family at the Calgary Stampede Monday July 8, 2013. CARRIED
Kneehill Regional FCSS- Written report by Clr. Painter on the meeting he attended on March 14.
Clr. Calhoun moved that Council authorize the attendance of Reeve Long to attend the Rural Alberta Development Fund Spring Showcase on April 19th, 2013 in Edmonton. CARRIED
Reeve Long moved that Council authorize the attendance of Clr. Calhoun to attend the World CafÈ Event to discuss what restorative justice means to our community at the Three Hills Community Centre on Tuesday April 9. CARRIED
Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
The meeting recessed from 10:31 a.m. to 10:38 a.m.
Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, and Ryan Smith, Rhino Enterprises were present when the meeting reconvened.
Business Arising from Previous Minutes
Rhino Enterprises - Redesignation Bylaw #1652
Clr. Holsworth moved first reading of Bylaw #1652. This being a bylaw to amend land use Bylaw #1564 to include:
* "Part 1 - Purpose and Definitions": the new definition of Gas and Oilfield Business will be inserted in the definitions section of the LUB.
* "A - Agricultural District": Gas and Oilfield Business will be inserted under "Discretionary Uses" in the Agricultural District.
* "LI - Light Industrial District": Gas and Oilfield Business will be inserted under "Permitted Uses" in the Light Industrial District.
* "PART VII - General Land Use Regulations": The 8 regulations and requirements for oilfield and gas service businesses, will be inserted in PART VII - General Land Use Regulations" of the LUB Special Requirements Special Requirements Special Requirements under a new Section 62 - Gas and Oilfield Service Businesses.
* "A - Agricultural District" - Special Requirements: A reference to the new Section 62, regarding "Gas and Oilfield Service Business", will be made in the Agricultural District.
* "LI-Light Industrial District" - Special Requirements: A reference to the new Section 62, regarding "Gas and Oilfield Service Business", will be made in the Light Industrial District. CARRIED
Clr. Holsworth moved a Public Hearing be scheduled for Bylaw #1652 at 1:30 p.m. on Tuesday April 23, 2013. CARRIED
Debi Moon left the meeting at 11:15 a.m.
Clr. Calhoun, Jerry Brett, Gilbert Quashie-Sam and Ryan Smith left the meeting at 11:18 a.m.
Clr. Painter moved that Council go into In-Camera at 11:19 a.m. CARRIED
Clr. Hoppins moved the meeting out of In-Camera at 12:01 p.m. CARRIED
The meeting recessed from 12:01 p.m. to 1:10 p.m.
Clr. Calhoun was present when the meeting reconvened.
Clr. Holsworth moved the meeting to recess to conduct a committee of the whole meeting on the proposed Municipal Development Plan. CARRIED
Time: 1:10 p.m.
Clr. Wittstock moved the meeting back in session. CARRIED
Time: 1:41 p.m.
Clr. Painter moved that Council receive the Correspondence Report. CARRIED
Council Business Pending & Summary Reports
Clr. Hoppins moved that Council approve the rescheduling of the July 9th, 2013 Council meeting to July 16th, 2013. CARRIED
Clr. Holsworth moved that Council receive the Business Pending and Summary reports. CARRIED
Clr. Calhoun left the meeting at 1:55 p.m.
Clr. Painter moved that Council go into In-Camera at 1:55 p.m. CARRIED
Clr. Painter moved the meeting out of In-Camera at 3:11 p.m. CARRIED
Motions from In-Camera
Clr. Holsworth moved that Council approve for the 2012 year end, the transfer of eighty five thousand seven hundred and ninety one dollars ($85,791) to the Water Reserve, seventy nine thousand seven hundred and sixty dollars ($79,760) to Strategic Plan Reserve, thirty five thousand dollars ($35,000) to Medical Reserve and one hundred thousand dollars ($100,000) to Special Projects Reserve. CARRIED
The meeting adjourned at 3:15 p.m.
