MINUTES OF THE MAY 13, 2014 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve (Video Conf); Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter. ADMINISTRATION PRESENT: CAO Al Hoggan; Assistant CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil; Director of Operations Pete McRae; Director of Planning and Protective Services Jerry Brett; Director of Finance Mike Morton.
Reeve Long called the meeting to order at 8:33 a.m.
Present when the meeting convened was Debi Moon, Reporter for the Three Hills Capital and Bowen Clausen, Agriculture Service Board and Parks Manager.
Additions to the Agenda: Letter of Support Rosebud Centre of Arts; Additions to Council and Committee Reports.
Clr. Calhoun moved approval of the agenda as amended. CARRIED UNANIMOUSLY
Clr. Painter moved approval of the April 22, 2014 Council Meeting minutes as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council approve the Parks Plan utilizing funds from the current parks operational budget and from the Municipal Planning Reserves for 2014. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approve a $5.00 fee be charged for a bundle of firewood at the Kneehill County campgrounds for 2014. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council approve Policy #2.1, Cemetery Policy as amended. CARRIED
Bowen Clausen left the meeting at 9:02 a.m.
Approval of Overall Construction Budget for Medical Clinic/County Admin Office
Clr. Hoppins moved to table this agenda item until later in the meeting. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Kneehill County approve the Drumheller Solid Waste Commission Special Resolution as follows: "The Drumheller and District Solid Waste Management Association is authorized to pay for the capital upgrades to the Acme Transfer Station with the funds to be accessed from the Transtor Reserve" and direct Administration to forward to the Commission the decision of Kneehill County Council. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Councillor Calhoun meet with the Reeve and CAO of Kneehill County to discuss the proposed amendments to the Drumheller & District Solid Waste agreement. CARRIED UNANIMOUSLY
Clr. Calhoun moved to rescind motion 110/14, that being a motion to "Receive Policy 3-26 Councillor Terms of Reference for information and discuss it further at a future Committee of the Whole meeting." CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council authorize the attendance of Councillor Painter to the Creating Rural Connection 2014 Event Series in Edmonton on Monday, May 26, 2014. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council authorize the attendance of the Reeve to the Three Hills Graduation Banquet and Ceremony on Saturday May 17th, 2014. CARRIED UNANIMOUSLY
Clr. Wittstock moved that the CAO report for April 2014 be received for information. CARRIED UNANIMOUSLY
Clr. Calhoun moved that the Council direct administration to create a letter of support to the Rosebud Centre of Arts to accompany their CFEP Grant Application. CARRIED UNANIMOUSLY
The meeting recessed from 9:28 a.m. to 9:44 a.m.
Approaches to New County Building
Clr. Holsworth moved to request a letter of support from the Town of Three Hills with regards to the approaches to the future development. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY
Delegations - Tedd Lahrmann, Huxley Road Upgrade.
Tedd Lahrmann entered the meeting at 10:03 a.m.
Mr. Lahrmann discussed with Council the process he went through developing a road allowance within the Hamlet of Huxley. Mr. Lahrmann requested that Council reconsider cost sharing 50% of the cost as per Policy # 5-13.
Tedd Lahrmann left the meeting at 10:11a.m.
Tedd Lahrmann Request for Cost Sharing for Road Development
Clr. Holsworth moved that Council approves the reimbursement of Mr. Lahrmann for 50% of the cost of upgrading a 100 metre portion of 2nd Street South in the Hamlet of Huxley as per Policy 5-13 in the amount of $3,529. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council direct operations to communicate the total estimated operating costs to the Orkney Water Co-op and that Kneehill County will subsidize 50% of the cost to the users of the Orkney Water Co-op. Any capital expenditures or costs associated with emergency repairs will be the responsibility of the Orkney Water Co-op. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council approves repair of Bridge File 70123, with funds coming from Contingency Reserves. CARRIED UNANIMOUSLY
Council and Committee Reports
Canadian Badlands - Reeve Long presented Council with a video on Canadian Badlands that was presented at the Canadian Badlands Annual General Meeting that was held in Lethbridge in March.
AQUA 7 - Clr. Wittstock presented Council with a verbal report on AQUA 7 meeting that was held on April 22, 2014.
Clr. Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY
The meeting recessed from 11:00 a.m. to 11:08 a.m.
Clr. Painter moved that council receive the May 13th, 2014 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY
Council left the meeting to take a picture with the County parade truck for the Three Hills paper at 11:11 a.m.
Clr. Wittstock left the meeting at 11:14 a.m.
Council returned to the meeting at 11:16 a.m.
Clr. Calhoun moved that Council go into In-Camera at 11:16 a.m. CARRIED UNANIMOUSLY
Debi Moon left the meeting at 11:16 a.m.
Clr. Calhoun left the meeting at 11:46 a.m.
Clr. Holsworth moved that Council go out of In-Camera at 12:20 p.m. CARRIED UNANIMOUSLY
Clr. Calhoun returned to the meeting 12:21 p.m.
Approval of Overall Construction Budget for Medical Clinic/County Admin Office - Clr. Hoppins moved to remove Agenda Item #4.4 from the table. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Kneehill County Council approves the preliminary project construction budget for the new Medical Clinic/County Administration Building/ASB Shop, set at $11,750,000 and as presented, with funding provided through the MSI Capital Funding ($2.3m) and Buildings Reserve ($9.45m). CARRIED UNANIMOUSLY
Motions from In-Camera
Clr. Calhoun moved to approve Administration to proceed with negotiations to purchase the E1/2 of SE 29-32-23-W4 for gravel stockpiling.
Clr. Hoppins requested a recorded vote. IN FAVOUR: Reeve Long; Clr. Calhoun, Clr. Painter, Clr. Keiver, Clr. Holsworth.AGAINST: Clr. Hoppins. CARRIED
Clr. Calhoun left the meeting for the next agenda item due to pecuniary interest. Time: 12:26 p.m.
Councillor Holsworth moved that Council direct administration to negotiate the hybrid rental model as discussed in-camera, with the tenants of the new medical clinic. CARRIED UNANIMOUSLY
Clr. Calhoun returned to the meeting at 12:28 p.m.
The meeting adjourned at 12:29 p.m.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve (Video Conf); Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter. ADMINISTRATION PRESENT: CAO Al Hoggan; Assistant CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil; Director of Operations Pete McRae; Director of Planning and Protective Services Jerry Brett; Director of Finance Mike Morton.
Reeve Long called the meeting to order at 8:33 a.m.
Present when the meeting convened was Debi Moon, Reporter for the Three Hills Capital and Bowen Clausen, Agriculture Service Board and Parks Manager.
Additions to the Agenda: Letter of Support Rosebud Centre of Arts; Additions to Council and Committee Reports.
Clr. Calhoun moved approval of the agenda as amended. CARRIED UNANIMOUSLY
Clr. Painter moved approval of the April 22, 2014 Council Meeting minutes as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council approve the Parks Plan utilizing funds from the current parks operational budget and from the Municipal Planning Reserves for 2014. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approve a $5.00 fee be charged for a bundle of firewood at the Kneehill County campgrounds for 2014. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council approve Policy #2.1, Cemetery Policy as amended. CARRIED
Bowen Clausen left the meeting at 9:02 a.m.
Approval of Overall Construction Budget for Medical Clinic/County Admin Office
Clr. Hoppins moved to table this agenda item until later in the meeting. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Kneehill County approve the Drumheller Solid Waste Commission Special Resolution as follows: "The Drumheller and District Solid Waste Management Association is authorized to pay for the capital upgrades to the Acme Transfer Station with the funds to be accessed from the Transtor Reserve" and direct Administration to forward to the Commission the decision of Kneehill County Council. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Councillor Calhoun meet with the Reeve and CAO of Kneehill County to discuss the proposed amendments to the Drumheller & District Solid Waste agreement. CARRIED UNANIMOUSLY
Clr. Calhoun moved to rescind motion 110/14, that being a motion to "Receive Policy 3-26 Councillor Terms of Reference for information and discuss it further at a future Committee of the Whole meeting." CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council authorize the attendance of Councillor Painter to the Creating Rural Connection 2014 Event Series in Edmonton on Monday, May 26, 2014. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council authorize the attendance of the Reeve to the Three Hills Graduation Banquet and Ceremony on Saturday May 17th, 2014. CARRIED UNANIMOUSLY
Clr. Wittstock moved that the CAO report for April 2014 be received for information. CARRIED UNANIMOUSLY
Clr. Calhoun moved that the Council direct administration to create a letter of support to the Rosebud Centre of Arts to accompany their CFEP Grant Application. CARRIED UNANIMOUSLY
The meeting recessed from 9:28 a.m. to 9:44 a.m.
Approaches to New County Building
Clr. Holsworth moved to request a letter of support from the Town of Three Hills with regards to the approaches to the future development. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY
Delegations - Tedd Lahrmann, Huxley Road Upgrade.
Tedd Lahrmann entered the meeting at 10:03 a.m.
Mr. Lahrmann discussed with Council the process he went through developing a road allowance within the Hamlet of Huxley. Mr. Lahrmann requested that Council reconsider cost sharing 50% of the cost as per Policy # 5-13.
Tedd Lahrmann left the meeting at 10:11a.m.
Tedd Lahrmann Request for Cost Sharing for Road Development
Clr. Holsworth moved that Council approves the reimbursement of Mr. Lahrmann for 50% of the cost of upgrading a 100 metre portion of 2nd Street South in the Hamlet of Huxley as per Policy 5-13 in the amount of $3,529. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council direct operations to communicate the total estimated operating costs to the Orkney Water Co-op and that Kneehill County will subsidize 50% of the cost to the users of the Orkney Water Co-op. Any capital expenditures or costs associated with emergency repairs will be the responsibility of the Orkney Water Co-op. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council approves repair of Bridge File 70123, with funds coming from Contingency Reserves. CARRIED UNANIMOUSLY
Council and Committee Reports
Canadian Badlands - Reeve Long presented Council with a video on Canadian Badlands that was presented at the Canadian Badlands Annual General Meeting that was held in Lethbridge in March.
AQUA 7 - Clr. Wittstock presented Council with a verbal report on AQUA 7 meeting that was held on April 22, 2014.
Clr. Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY
The meeting recessed from 11:00 a.m. to 11:08 a.m.
Clr. Painter moved that council receive the May 13th, 2014 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY
Council left the meeting to take a picture with the County parade truck for the Three Hills paper at 11:11 a.m.
Clr. Wittstock left the meeting at 11:14 a.m.
Council returned to the meeting at 11:16 a.m.
Clr. Calhoun moved that Council go into In-Camera at 11:16 a.m. CARRIED UNANIMOUSLY
Debi Moon left the meeting at 11:16 a.m.
Clr. Calhoun left the meeting at 11:46 a.m.
Clr. Holsworth moved that Council go out of In-Camera at 12:20 p.m. CARRIED UNANIMOUSLY
Clr. Calhoun returned to the meeting 12:21 p.m.
Approval of Overall Construction Budget for Medical Clinic/County Admin Office - Clr. Hoppins moved to remove Agenda Item #4.4 from the table. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Kneehill County Council approves the preliminary project construction budget for the new Medical Clinic/County Administration Building/ASB Shop, set at $11,750,000 and as presented, with funding provided through the MSI Capital Funding ($2.3m) and Buildings Reserve ($9.45m). CARRIED UNANIMOUSLY
Motions from In-Camera
Clr. Calhoun moved to approve Administration to proceed with negotiations to purchase the E1/2 of SE 29-32-23-W4 for gravel stockpiling.
Clr. Hoppins requested a recorded vote. IN FAVOUR: Reeve Long; Clr. Calhoun, Clr. Painter, Clr. Keiver, Clr. Holsworth.AGAINST: Clr. Hoppins. CARRIED
Clr. Calhoun left the meeting for the next agenda item due to pecuniary interest. Time: 12:26 p.m.
Councillor Holsworth moved that Council direct administration to negotiate the hybrid rental model as discussed in-camera, with the tenants of the new medical clinic. CARRIED UNANIMOUSLY
Clr. Calhoun returned to the meeting at 12:28 p.m.
The meeting adjourned at 12:29 p.m.
