PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve, Division No. 1 Brian Holsworth, Councillor, Division No. 2 Carol Calhoun, Councillor, Division No. 4 Glen Keiver, Councillor, Division No. 6 Ken Hoppins, Councillor, Division No. 7 Bobby Painter, Councillor.
ADMINISTRATION PRESENT: CAO Al Hoggan, Assistant CAO Laurie Watt, Recording Secretary Carolyn Van der Kuil, Director of Finance Mike Morton, Reeve Long in the Chair.
Reeve Long called the meeting to order at 8:30 a.m.
1.0 Agenda
1.1 Additions to the Agenda
Additions under In-Camera
12.3 Land Issue
Additions under New Business
7.10 Public Meeting held in Huxley
1.2 Adoption of Agenda
Councillor Holsworth moved approval of the agenda as amended.
CARRIED
2.0 Minutes
2.1 Organizational Meeting Minutes of October 28, 2014
Councillor Calhoun moved approval of the October 28, 2014 Organizational Meeting minutes as presented.
CARRIED
2.2Regular Council Meeting Minutes of October 28, 2014
Councillor Hoppins moved approval of the October 28, 2014 Council Meeting minutes as presented.
CARRIED
4.4 Agricultural Service Board
4.4.1 Agricultural Service Board Member Term Replacement
Councillor Hoppins moved to appoint Neil Bertsch as Kneehill County’s Agricultural Service Board (ASB), rate payer member as recommended by the ASB for the term commencing on January 1st, 2015 ending December 31st, 2017.
CARRIED
4.5 Protective Services
4.5.1 Elected Officials Disaster/Emergency Training
Councillor Hoppins moved that Council direct Administration to send a letter to the Town of Drumheller stating that the Reeve and Deputy Reeve are interested in attending, the Elected Officials Disaster/Emergency Training Course facilitated by the Alberta Emergency Management Agency (AEMA) and to authorize attendance to the Reeve and Deputy Reeve or designate to attend this event.
CARRIED
5.0 Corporate Services
5.1 September Bank Reconciliation
Councillor Holsworth moved that Council receive the September, 2014 Bank Reconciliation Report as presented.
CARRIED
5.2 Policy # 16-8, Municipal Disaster and Emergency Reserve Policy
Councillor Wittstock moved that Council approves Policy 16-8, the Municipal Disaster and Emergency Reserve, as proposed and presented and to establish the Municipal Disaster and Emergency Reserve.
CARRIED
Debi Moon, reporter for the Capital, entered the meeting at 8:46 a.m.
5.3 Banking Service Agreement
Councillor Calhoun moved that Council approves the Banking Services Agreement with Servus Credit Union for the term December 1, 2014 to November 30, 2017.
CARRIED
Deb Johnston, reporter for the East Central Review, entered the meeting at 8:55 a.m.
5.4 Policy # 11-7, Newspaper Subscription
Councillor Wittstock moved that Policy # 11-7, Newspaper Subscription, be accepted as proposed and presented.
CARRIED
7.0 New Business
7.2 Council Meeting Date Change in December 2014
Councillor Calhoun moved that Council reschedule the Committee of the Whole meeting from December 16th to December 11th to accommodate the 2015 budgetary process.
CARRIED
Councillor Hoppins moved that Council reschedule the Regular Council meeting date from December 9th to December 16th to accommodate the 2015 budgetary process.
CARRIED
5.0 Corporate Services Contíd
5.5 2015 Operating Budget
Councillor Wittstock moved that Council hereby table the 2015 Operational Budget to be presented at the Committee of the Whole Meeting on December 11, 2014.
CARRIED
The meeting recessed from 9:09 a.m. to 10:04 a.m.
7.0 New Business Contíd
7.1 Kneehill Regional Partnership Meeting
Councillor Holsworth moved to invite the Economic Development Officer from Rocky View County to present to Council in a future meeting in early 2015.
CARRIED
7.3 2015 Council Meeting Dates
Councillor Holsworth moved that Council approve the scheduling of the 2015 Organizational Meeting for Tuesday, October 27, 2015, Christmas Closure of the Kneehill County office from noon on December 24th to 8:00 a.m. on January 4th, 2016 and the Council meeting dates of Council shall be held on the second and fourth Tuesday of each month except for the following months:
* July Council meeting schedule- July 21
* August Council meeting schedule- August 18
* December Council meeting Schedule- December 15th
CARRIED
7.4 2015 Committee of Whole Meeting Dates
Councillor Keiver moved that Council approve the third Tuesday of every month at 9:00 a.m. for a Committee of Whole meeting, with the exception of March 17th, July 21st, August 18th and November 17th, 2015 and the December Committee of the Whole meeting will be held on December 8th, 2015.
CARRIED
7.5 Policy #15-13, Rural Community Hall Grant
Councillor Calhoun moved that Policy # 15-13, Rural Community Halls be accepted as amended.
CARRIED
7.6 Policy #15-3, Community Grants to Non-Profit Organizations
Councillor Calhoun moved that Policy # 15-3, Community Grants to Non-Profit Organizations be accepted as proposed and presented.
CARRIED
The meeting recessed from 9:55a.m. to 10:05 a.m.
When the meeting reconvened Rick Vickery, Leona Hogg and Jason Morgan were present.
3.0 Delegations
3.1 Huxley Historical and Community Initiatives Society- Rick Vickery 10:00 a.m.
Rick Vickery, Leona Hogg and Jason Morgan from the Huxley Historical Society presented to Council on the possibility of a new building to be built in Huxley and presented to Council a couple of options for Kneehill County to contribute.
Councillor Hoppins moved that Council support the Huxley Historical and Community Initiatives Society building project in principal with financial arrangements to be arranged at a later date and requests a letter of support for the project from the Huxley Hall Association.
CARRIED
Brad Tucker from Canadian Badlands entered the meeting at 10:15 a.m.
Rick Vickery, Leona Hogg and Jason Morgan left the meeting at 10:30 a.m.
3.2 Canadian Badlands Ltd.- Brad Tucker- 10:30 a.m.
Brad Tucker, Canadian Badlands Ltd (CBL), Executive Director presented to Council. Mr. Tucker reviewed the CBL’s vision, how the committee operates and reiterated how much the CBL appreciates and values Kneehill County as a shareholder.
The meeting recessed from 10:55 a.m. to 11:03 a.m. When the meeting reconvened Mr. Tucker was not present.
7.7 Town of Three Hills Regional Water Servicing Collaboration Study
Councillor Calhoun moved that Council supports the application by the Town of Three Hills to the Alberta Government for the Alberta Community Partnership Grant for a Regional Water Servicing Collaboration Study with Kneehill County receiving a copy of the report when completed.
CARRIED
7.8 Town of Three Hills Regional Landfill Collaboration Study
Councillor Holsworth moved that Council supports the application by the Town of Three Hills to the Alberta Government for the Alberta Community Partnership Grant for a Regional Landfill Collaboration Study.
CARRIED
7.9 Three Hills Municipal Airport Operating Committee
Councillor Hoppins moved to maintain a multi-year commitment with the Three Hills Airport Committee and request Councillor Keiver, Chairman of the Committee to call a meeting.
CARRIED
7.10 Huxley Meeting
Councillor Calhoun moved to hold a Division 7 meeting chaired by Councillor Painter on Thursday, December 11, 2014 in Huxley.
CARRIED
The meeting recessed from 12:00 p.m. to 1:00 p.m.
Councillor Hoppins was not present when the meeting reconvened.
14.0 In-Camera
Councillor Calhoun moved that Council go into In-Camera at 1:01 p.m. to discuss legal, land and labour issues.
CARRIED
Councillor Painter left the meeting due to pecuniary interest at 1:52 p.m.
Councillor Calhoun left the meeting at 2:05 p.m.
Councillor Wittstock moved that Council go out of In-Camera at 2:16 p.m.
CARRIED
15.0 Motions from In-Camera
Councillor Keiver moved that Council direct administration to begin negotiations with the land owner that was discussed In-Camera.
CARRIED
9.0 Council and Committee Reports
9.1 Community Action Committee- Written report was submitted by Councillor Hoppins on the meeting he attended on October 23, 2014.
9.2 Three Hills and District Seed Cleaning Plant AGM- A written report was submitted by Councillor Hoppins on the meeting he attended on November 3rd, 2014.
9.3 Trochu Flapjack Fiesta- A written report was submitted by Councillor Hoppins on the community event he attended on October 29, 2014.
9.4 Kneehill Regional FCSS- Approved minutes were provided from the September 18, 2014 meeting.
9.5 Community Futures Wildrose- A written report was submitted by Councillor Keiver on the meeting he attended on November 6, 2014.
9.6 Agricultural Service Board- Unapproved minutes were provided from the November 4th, 2014 meeting.
9.7 Kneehill Regional Doctor Recruitment & Retention Committee- Unapproved minutes were provided from the October 29, 2014 meeting.
Councillor Wittstock moved that Council receive the Council and Committee reports as presented.
CARRIED
11.0 Correspondence Report
Councillor Keiver moved that Council receive the Correspondence Report as presented.
CARRIED
12.0 Council Follow-up Action List
Councillor Wittstock moved that Council receive the November 25, 2014 Council Follow-Up Action List as presented for information.
CARRIED
Adjournment
The meeting adjourned at 2:23 p.m.
ADMINISTRATION PRESENT: CAO Al Hoggan, Assistant CAO Laurie Watt, Recording Secretary Carolyn Van der Kuil, Director of Finance Mike Morton, Reeve Long in the Chair.
Reeve Long called the meeting to order at 8:30 a.m.
1.0 Agenda
1.1 Additions to the Agenda
Additions under In-Camera
12.3 Land Issue
Additions under New Business
7.10 Public Meeting held in Huxley
1.2 Adoption of Agenda
Councillor Holsworth moved approval of the agenda as amended.
CARRIED
2.0 Minutes
2.1 Organizational Meeting Minutes of October 28, 2014
Councillor Calhoun moved approval of the October 28, 2014 Organizational Meeting minutes as presented.
CARRIED
2.2Regular Council Meeting Minutes of October 28, 2014
Councillor Hoppins moved approval of the October 28, 2014 Council Meeting minutes as presented.
CARRIED
4.4 Agricultural Service Board
4.4.1 Agricultural Service Board Member Term Replacement
Councillor Hoppins moved to appoint Neil Bertsch as Kneehill County’s Agricultural Service Board (ASB), rate payer member as recommended by the ASB for the term commencing on January 1st, 2015 ending December 31st, 2017.
CARRIED
4.5 Protective Services
4.5.1 Elected Officials Disaster/Emergency Training
Councillor Hoppins moved that Council direct Administration to send a letter to the Town of Drumheller stating that the Reeve and Deputy Reeve are interested in attending, the Elected Officials Disaster/Emergency Training Course facilitated by the Alberta Emergency Management Agency (AEMA) and to authorize attendance to the Reeve and Deputy Reeve or designate to attend this event.
CARRIED
5.0 Corporate Services
5.1 September Bank Reconciliation
Councillor Holsworth moved that Council receive the September, 2014 Bank Reconciliation Report as presented.
CARRIED
5.2 Policy # 16-8, Municipal Disaster and Emergency Reserve Policy
Councillor Wittstock moved that Council approves Policy 16-8, the Municipal Disaster and Emergency Reserve, as proposed and presented and to establish the Municipal Disaster and Emergency Reserve.
CARRIED
Debi Moon, reporter for the Capital, entered the meeting at 8:46 a.m.
5.3 Banking Service Agreement
Councillor Calhoun moved that Council approves the Banking Services Agreement with Servus Credit Union for the term December 1, 2014 to November 30, 2017.
CARRIED
Deb Johnston, reporter for the East Central Review, entered the meeting at 8:55 a.m.
5.4 Policy # 11-7, Newspaper Subscription
Councillor Wittstock moved that Policy # 11-7, Newspaper Subscription, be accepted as proposed and presented.
CARRIED
7.0 New Business
7.2 Council Meeting Date Change in December 2014
Councillor Calhoun moved that Council reschedule the Committee of the Whole meeting from December 16th to December 11th to accommodate the 2015 budgetary process.
CARRIED
Councillor Hoppins moved that Council reschedule the Regular Council meeting date from December 9th to December 16th to accommodate the 2015 budgetary process.
CARRIED
5.0 Corporate Services Contíd
5.5 2015 Operating Budget
Councillor Wittstock moved that Council hereby table the 2015 Operational Budget to be presented at the Committee of the Whole Meeting on December 11, 2014.
CARRIED
The meeting recessed from 9:09 a.m. to 10:04 a.m.
7.0 New Business Contíd
7.1 Kneehill Regional Partnership Meeting
Councillor Holsworth moved to invite the Economic Development Officer from Rocky View County to present to Council in a future meeting in early 2015.
CARRIED
7.3 2015 Council Meeting Dates
Councillor Holsworth moved that Council approve the scheduling of the 2015 Organizational Meeting for Tuesday, October 27, 2015, Christmas Closure of the Kneehill County office from noon on December 24th to 8:00 a.m. on January 4th, 2016 and the Council meeting dates of Council shall be held on the second and fourth Tuesday of each month except for the following months:
* July Council meeting schedule- July 21
* August Council meeting schedule- August 18
* December Council meeting Schedule- December 15th
CARRIED
7.4 2015 Committee of Whole Meeting Dates
Councillor Keiver moved that Council approve the third Tuesday of every month at 9:00 a.m. for a Committee of Whole meeting, with the exception of March 17th, July 21st, August 18th and November 17th, 2015 and the December Committee of the Whole meeting will be held on December 8th, 2015.
CARRIED
7.5 Policy #15-13, Rural Community Hall Grant
Councillor Calhoun moved that Policy # 15-13, Rural Community Halls be accepted as amended.
CARRIED
7.6 Policy #15-3, Community Grants to Non-Profit Organizations
Councillor Calhoun moved that Policy # 15-3, Community Grants to Non-Profit Organizations be accepted as proposed and presented.
CARRIED
The meeting recessed from 9:55a.m. to 10:05 a.m.
When the meeting reconvened Rick Vickery, Leona Hogg and Jason Morgan were present.
3.0 Delegations
3.1 Huxley Historical and Community Initiatives Society- Rick Vickery 10:00 a.m.
Rick Vickery, Leona Hogg and Jason Morgan from the Huxley Historical Society presented to Council on the possibility of a new building to be built in Huxley and presented to Council a couple of options for Kneehill County to contribute.
Councillor Hoppins moved that Council support the Huxley Historical and Community Initiatives Society building project in principal with financial arrangements to be arranged at a later date and requests a letter of support for the project from the Huxley Hall Association.
CARRIED
Brad Tucker from Canadian Badlands entered the meeting at 10:15 a.m.
Rick Vickery, Leona Hogg and Jason Morgan left the meeting at 10:30 a.m.
3.2 Canadian Badlands Ltd.- Brad Tucker- 10:30 a.m.
Brad Tucker, Canadian Badlands Ltd (CBL), Executive Director presented to Council. Mr. Tucker reviewed the CBL’s vision, how the committee operates and reiterated how much the CBL appreciates and values Kneehill County as a shareholder.
The meeting recessed from 10:55 a.m. to 11:03 a.m. When the meeting reconvened Mr. Tucker was not present.
7.7 Town of Three Hills Regional Water Servicing Collaboration Study
Councillor Calhoun moved that Council supports the application by the Town of Three Hills to the Alberta Government for the Alberta Community Partnership Grant for a Regional Water Servicing Collaboration Study with Kneehill County receiving a copy of the report when completed.
CARRIED
7.8 Town of Three Hills Regional Landfill Collaboration Study
Councillor Holsworth moved that Council supports the application by the Town of Three Hills to the Alberta Government for the Alberta Community Partnership Grant for a Regional Landfill Collaboration Study.
CARRIED
7.9 Three Hills Municipal Airport Operating Committee
Councillor Hoppins moved to maintain a multi-year commitment with the Three Hills Airport Committee and request Councillor Keiver, Chairman of the Committee to call a meeting.
CARRIED
7.10 Huxley Meeting
Councillor Calhoun moved to hold a Division 7 meeting chaired by Councillor Painter on Thursday, December 11, 2014 in Huxley.
CARRIED
The meeting recessed from 12:00 p.m. to 1:00 p.m.
Councillor Hoppins was not present when the meeting reconvened.
14.0 In-Camera
Councillor Calhoun moved that Council go into In-Camera at 1:01 p.m. to discuss legal, land and labour issues.
CARRIED
Councillor Painter left the meeting due to pecuniary interest at 1:52 p.m.
Councillor Calhoun left the meeting at 2:05 p.m.
Councillor Wittstock moved that Council go out of In-Camera at 2:16 p.m.
CARRIED
15.0 Motions from In-Camera
Councillor Keiver moved that Council direct administration to begin negotiations with the land owner that was discussed In-Camera.
CARRIED
9.0 Council and Committee Reports
9.1 Community Action Committee- Written report was submitted by Councillor Hoppins on the meeting he attended on October 23, 2014.
9.2 Three Hills and District Seed Cleaning Plant AGM- A written report was submitted by Councillor Hoppins on the meeting he attended on November 3rd, 2014.
9.3 Trochu Flapjack Fiesta- A written report was submitted by Councillor Hoppins on the community event he attended on October 29, 2014.
9.4 Kneehill Regional FCSS- Approved minutes were provided from the September 18, 2014 meeting.
9.5 Community Futures Wildrose- A written report was submitted by Councillor Keiver on the meeting he attended on November 6, 2014.
9.6 Agricultural Service Board- Unapproved minutes were provided from the November 4th, 2014 meeting.
9.7 Kneehill Regional Doctor Recruitment & Retention Committee- Unapproved minutes were provided from the October 29, 2014 meeting.
Councillor Wittstock moved that Council receive the Council and Committee reports as presented.
CARRIED
11.0 Correspondence Report
Councillor Keiver moved that Council receive the Correspondence Report as presented.
CARRIED
12.0 Council Follow-up Action List
Councillor Wittstock moved that Council receive the November 25, 2014 Council Follow-Up Action List as presented for information.
CARRIED
Adjournment
The meeting adjourned at 2:23 p.m.
