MINUTES OF THE JULY 26, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 3; Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Manager Agricultural Services and Parks - Bowen Clausen; Senior Planning & Development Officer - Barb Hazelton; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:30 a.m.
Additions to the Agenda: Administration Building Grand Opening; Notice of Motion: Council Meeting Live Streaming; One on One with the Reeve; Agricultural Service Board Summer Tour.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Hoppins moved approval of the June 28, 2016 Council Meeting minutes as presented. CARRIED
Clr. Wittstock moved that Council receive the Municipal Services Summary Report as presented. CARRIED
Clr. Calhoun moved that Council approve deferring the reserves for the second parcel on the NE-22-30-23-W4 and a deferred reserve caveat be registered on the remnant parcel. CARRIED
Clr. Calhoun moved that Council approve Friday, September 30th, 2016 at 1:00 p.m. for the CN Rail Ecoconnexions Tree Grant Inaugural Event at Horseshoe Canyon. CARRIED
Clr. Hoppins moved that Council receives the Horseshoe Canyon Action Plan for information. CARRIED
Clr. Wittstock moved that Council adopt the RAC-FCM Guidelines for the New Development in Proximity to the Railway Operations as information. CARRIED
The meeting recessed from 9:15 a.m. to 9:31 a.m.
Bowen Clausen and Barb Hazelton were not present when the meeting reconvened.
Clr. Holsworth moved that Council accept the May 2016 Bank Reconciliation as information. CARRIED
Clr. Wittstock moved that Council approve Policy #16-13; Tangible Capital Assets Accounting Standards and Depreciation as presented, delete Policy #11-18; Asset Management - Fixed Asset Transfers, Retirements Disposals and delete Policy #11-9 Asset Management- Capitalization of Fixed Assets as presented. CARRIED
Clr. Hoppins moved that Council approve Utility Billing Policy #16-20 as presented and delete Utility Billing Policy #14-14. CARRIED
Clr. Holsworth moved that Council approve Policy #16-17 Acceptance of Payments as presented. CARRIED
Clr. Hoppins moved that Council approve the purchase of the commemorative plaque for the Administration Building as presented with funding to come from the Administration and Medical Clinic Building Capital Project. CARRIED
Clr. Hoppins moved to table the placement of the plaque discussion until after we receive the plaque. CARRIED
Clr. Wittstock moved that Council authorize the attendance of Reeve Long to attend the 2016 Three Hills Community Discovery Night and the attendance of Clr. Hoppins to the 2016 Trochu Flapjack Fiesta and Community Showcase. CARRIED
The Reeve and Council wanted to thank Administration for doing an exceptional job in coordinating and organizing the Administration Building Grand Opening. There was approximately 600 people in attendance for the event.
Reeve Long provided Council a Notice of Motion to bring to the next Council meeting, the costs and capabilities of live streaming for future Council meetings.
The meeting recessed from 10:10 a.m. to 10:29 a.m.
Council and Committee
Reports
Red Deer River Municipal Users Group - A written report was provided by Clr. Wittstock on the meeting he attended on June 16, 2016.
AQUA 7 Regional Water Services Commission - A written report was provided by Clr. Wittstock on the meeting he attended on June 16, 2016.
Kneehill Housing - A written report was provided by Clr. Hoppins on the meeting he attended.
One on One Meeting with the Reeve - Reeve Long provided a verbal report to Council on the meeting he attended on July 25th, 2016.
Agricultural Service Board Summer Tour - Clr. Holsworth provided a verbal report on the ASB Summer Tour that took place on July 20th.
Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
Clr. Holsworth moved to bring back to the table Agenda Item 7.1, Commemorative Plaque for New Administration. CARRIED
Clr. Calhoun moved that the Chief Administrative Officer’s name be included on the Commemorative Plaque. CARRIED
Clr. Hoppins moved that Council receive the July 26, 2016 Council Follow-Up Action List as presented for information. CARRIED
Clr. Holsworth moved that Council go into In-Camera to discuss Legal matters at 10:44 a.m. CARRIED
Clr. Hoppins moved that Council go out of In-Camera at 11:40 a.m. CARRIED
The meeting adjourned at 11:40 a.m.
