MINUTES OF THE AUGUST 23, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.

ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Sr. Manager of Transportation and Facilities - Brad Buchert; Environmental Services Manager - John McKiernan; Recording Secretary - Carolyn Van der Kuil.

Reeve Long called the meeting to order at 8:30 a.m.

Additions: Three Hills & District Chamber of Commerce Annual Golf Tournament; One on One With the Reeve; Kneehill Regional Doctor Recruitment and Retention Meeting.

Councillor Wittstock moved approval of the agenda as amended. CARRIED

Councillor Calhoun moved approval of the July 26, 2016 Council Meeting minutes as presented. CARRIED

Councillor Hoppins moved approval of the August 16, 2016 Special Council Meeting minutes as presented. CARRIED

Councillor Holsworth moved approval of the August 16, 2016 Public Hearing Meeting minutes for Bylaw #1718 as presented. CARRIED

Councillor Wittstock moved that Council receive the August 23, 2016 Municipal Services Summary Report as presented. CARRIED

Councillor Holsworth moved that Council accept as information the Project #1 from Road Study, Range Road 26-2, Township Road 31-0, report as presented. CARRIED

The meeting recessed from 9:07 a.m. to 9:18 a.m.

Brad Buchert was not present when the meeting reconvened.

Councillor Wittstock moved to accept the request for increased water volume for service connection located at SW 7-30-25 W4M and direct Administration to send a letter to the ratepayer indicating that should the waterline become overburdened that Kneehill County reserves the right to decrease the volume of water to the defined potential maximum of 4 igpm as per Policy #14-15 Section 8. CARRIED

John McKiernan left the meeting at 9:28 a.m.

Policy # 5-8, Subdivisions-General Conditions & Policy #5-9, Subdivisions - Municipal Reserve Policy & School Reserves

Councillor Holsworth moved that Council approve Policy #5-8 Subdivisions – General Conditions as presented. CARRIED

Councillor Holsworth moved that Council delete Policy #5-9 Subdivisions – Municipal & School Reserve Policy. CARRIED

Councillor Calhoun moved that Kneehill County Council give Second Reading to Bylaw #1706 to amend Land Use Bylaw 1564 by closing the relevant portions of road as per the survey created by Hunter Survey Systems File No. 05-15-101. CARRIED

Councillor Hoppins moved that Kneehill County Council give third and final reading to Bylaw #1706. CARRIED

Councillor Holsworth moved that Kneehill County Council accept the Market Appraisal of $4500.00 for 0.46 acres of closed road subject of Bylaw #1706. CARRIED

Councillor Hoppins moved that Council approve sponsorship to the Alberta Association of Community Peace Officers 2017 Conference in the amount of $750.00 with funds to come from the 2017 Operating Budget. CARRIED

Councillor Wittstock moved that Council accept for information the June 2016 Bank Reconciliation report. CARRIED

Councillor Holsworth moved that Council accept for information the Cost Update Report of $503,838.88 for the purchase of Horseshoe Canyon. CARRIED

The meeting recessed from 9:45 a.m. to 10:00 a.m

Reeve Long moved that Council approve the Council Meeting Livestreaming Initiative to begin in March 2017 with funds budgeted in 2017 for set up and annual hosting fees thereafter. DEFEATED

Councillor Wittstock moved that Council accept as information the Drumheller Royal Canadian Mounted Police Provincial Detachment Statistical Comparison Report. CARRIED

Councillor Holsworth moved that Council authorize attendance of Council to participate in the Kneehill Regional Partnership Meeting being held on Monday, October 31, 2016. CARRIED

Councillor Calhoun moved that Council authorize attendance of Council to participate in the Central Zone Alberta Association of Municipal Districts and Counties meeting on October 14, 2016. CARRIED

Councillor Hoppins moved that Council accept as information the August 2016 Social Media Report as presented. CARRIED

Councillor Calhoun moved that Council approve the setup of a Kneehill County Twitter and Instagram accounts by December 31, 2016 by the Communications Officer. CARRIED

Councillor Hoppins moved that Council approve the Council Workshop for Wednesday, October 19th and that Administration be directed to complete all necessary arrangements. CARRIED

Councillor Calhoun moved that Council approve a donation to the 2017 Three Hills and District Chamber of Commerce Annual Golf Tournament in the amount of $150.00. CARRIED

Council and Committee

Reports

DRUM WASTE - Drumheller & District Solid Waste Management Association – Minutes were provided on the meeting that took place on June 16, 2016. Councillor Calhoun also provided Council with a verbal report on the meeting that was held on August 18th, 2016. Councillor Calhoun will provide a written report for the next Council meeting.

ONE ON ONE WITH REEVE - One on One with the Reeve- Reeve Long provided Council with a verbal report on the two One on One with the Reeve meetings he attended on August 22, 2016.

DOCTOR R & R COMMITEE - Kneehill Regional Doctor Recruitment and Retention Meeting- Reeve Long provided Council with a verbal report on the meeting he attended on July 28, 2016.

Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED

Councillor Wittstock moved that Council receive the August 23, 2016 Council Follow-Up Action List as presented for information. CARRIED

Councillor Hoppins moved that Council go into In-Camera to discuss Land matters at 11:00 a.m. CARRIED

Councillor Holsworth moved that Council go out of In-Camera at 12:03 p.m. CARRIED

The meeting adjourned at 12:03 p.m.

MINUTES OF THE JULY 26, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3; Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.

ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Manager Agricultural Services and Parks - Bowen Clausen; Senior Planning & Development Officer - Barb Hazelton; Recording Secretary - Carolyn Van der Kuil.

Reeve Long called the meeting to order at 8:30 a.m.

Additions to the Agenda: Administration Building Grand Opening; Notice of Motion: Council Meeting Live Streaming; One on One with the Reeve; Agricultural Service Board Summer Tour.

Clr. Wittstock moved approval of the agenda as amended. CARRIED

Clr. Hoppins moved approval of the June 28, 2016 Council Meeting minutes as presented. CARRIED

Clr. Wittstock moved that Council receive the Municipal Services Summary Report as presented. CARRIED

Clr. Calhoun moved that Council approve deferring the reserves for the second parcel on the NE-22-30-23-W4 and a deferred reserve caveat be registered on the remnant parcel. CARRIED

Clr. Calhoun moved that Council approve Friday, September 30th, 2016 at 1:00 p.m. for the CN Rail Ecoconnexions Tree Grant Inaugural Event at Horseshoe Canyon. CARRIED

Clr. Hoppins moved that Council receives the Horseshoe Canyon Action Plan for information. CARRIED

Clr. Wittstock moved that Council adopt the RAC-FCM Guidelines for the New Development in Proximity to the Railway Operations as information. CARRIED

The meeting recessed from 9:15 a.m. to 9:31 a.m.

Bowen Clausen and Barb Hazelton were not present when the meeting reconvened.

Clr. Holsworth moved that Council accept the May 2016 Bank Reconciliation as information. CARRIED

Clr. Wittstock moved that Council approve Policy #16-13; Tangible Capital Assets Accounting Standards and Depreciation as presented, delete Policy #11-18; Asset Management - Fixed Asset Transfers, Retirements Disposals and delete Policy #11-9 Asset Management- Capitalization of Fixed Assets as presented. CARRIED

Clr. Hoppins moved that Council approve Utility Billing Policy #16-20 as presented and delete Utility Billing Policy #14-14. CARRIED

Clr. Holsworth moved that Council approve Policy #16-17 Acceptance of Payments as presented. CARRIED

Clr. Hoppins moved that Council approve the purchase of the commemorative plaque for the Administration Building as presented with funding to come from the Administration and Medical Clinic Building Capital Project. CARRIED

Clr. Hoppins moved to table the placement of the plaque discussion until after we receive the plaque. CARRIED

Clr. Wittstock moved that Council authorize the attendance of Reeve Long to attend the 2016 Three Hills Community Discovery Night and the attendance of Clr. Hoppins to the 2016 Trochu Flapjack Fiesta and Community Showcase. CARRIED

The Reeve and Council wanted to thank Administration for doing an exceptional job in coordinating and organizing the Administration Building Grand Opening. There was approximately 600 people in attendance for the event.

Reeve Long provided Council a Notice of Motion to bring to the next Council meeting, the costs and capabilities of live streaming for future Council meetings.

The meeting recessed from 10:10 a.m. to 10:29 a.m.

Council and Committee

Reports

Red Deer River Municipal Users Group - A written report was provided by Clr. Wittstock on the meeting he attended on June 16, 2016.

AQUA 7 Regional Water Services Commission - A written report was provided by Clr. Wittstock on the meeting he attended on June 16, 2016.

Kneehill Housing - A written report was provided by Clr. Hoppins on the meeting he attended.

One on One Meeting with the Reeve - Reeve Long provided a verbal report to Council on the meeting he attended on July 25th, 2016.

Agricultural Service Board Summer Tour - Clr. Holsworth provided a verbal report on the ASB Summer Tour that took place on July 20th.

Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED

Clr. Holsworth moved to bring back to the table Agenda Item 7.1, Commemorative Plaque for New Administration. CARRIED

Clr. Calhoun moved that the Chief Administrative Officer’s name be included on the Commemorative Plaque. CARRIED

Clr. Hoppins moved that Council receive the July 26, 2016 Council Follow-Up Action List as presented for information. CARRIED

Clr. Holsworth moved that Council go into In-Camera to discuss Legal matters at 10:44 a.m. CARRIED

Clr. Hoppins moved that Council go out of In-Camera at 11:40 a.m. CARRIED

The meeting adjourned at 11:40 a.m.

MINUTES OF THE JUNE 28, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth (Absent), Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Senior Planning & Development Officer - Barb Hazelton; Manager Agricultural Services and Parks - Bowen Clausen; Economic Development Officer - Patrick Earl; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:31 a.m.
Additions to the Agenda:
Budget for Office Décor, Tax Cancellation, Three Hills Municipal Airport Operating Committee. One on One Meeting with Reeve.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Calhoun moved approval of the June 14, 2016 Council Meeting minutes as presented. CARRIED
20 Year Capital Equipment Replacement Plan for Skid Steer
Clr. Calhoun moved that Council approve the adjustment to the 2016 Capital Equipment Plan to reflect the actual purchase price of $44,621.21 and end value of $42,621.21 for Project B1649 Skid Steer. CARRIED
Clr. Hoppins moved that Council delete Policy #5-4, Land Use Bylaw Amendments-Circulation to Adjacent Landowners. CARRIED
Land Use Bylaw Public Hearing Request for Date Change
Clr. Hoppins moved that Council confirm the date of the public hearing for the Land Use Bylaw #1718 for Tuesday, August 16, 2016 at 9:00 a.m. and advise Municipal Counsellors accordingly. CARRIED
Clr. Wittstock moved that Council deletes Public Safety Policy #8-4 Work Shift Schedules, Policy #8-6 Personal Appearance, and Policy #8-9 Routine Preventative Patrol. CARRIED
Clr. Hoppins moved that Council amend Bylaw #1719, and remove Bylaw #1618, being a bylaw to establish sub classifications for residential assessment from Repealing Bylaw #1719. MOTION DEFEATED
Clr. Calhoun moved that Council give first reading to Bylaw #1719, that being a Bylaw repealing Bylaw #1326, and Bylaw #1328 and Bylaw #1618 as presented. CARRIED
Clr. Wittstock moved that second reading be given to Bylaw #1719. CARRIED
Clr. Hoppins moved that consideration to hold third reading be given to Bylaw #1719. CARRIED UNANIMOUSLY
Clr. Wittstock moved that third reading be given to Bylaw #1719. CARRIED
The meeting recessed from 9:15 a.m. to 9:28 a.m.
Clr. Wittstock moved that Council approve the Tax Cancellation Policy #16-15 as amended. CARRIED
Clr. Calhoun moved that Council approves the request by Administration to cancel the outstanding 2014 penalties and costs associated in collection for the amount of $1,675.04 on Roll 40000090000 and the total outstanding balance of $703.96 on AR account number ANTE001. CARRIED
Clr. Wittstock moved that Council approve the tax cancellations in the total amount of $4,635.07 for tax rolls 29222241500, 29230920610, 30212040900, 30241931300, 30253510100, 31220841600, 31221141600, 31233213000, 31250241500, 32272431200, 33232920400, 34241720510 & 35240620400. CARRIED
Clr. Wittstock moved that Policy #15-2, Award Recognition and Congratulatory Presentation be approved as presented. CARRIED
Clr. Calhoun moved that Policy #3-12, Council Long Service Awards be approved as presented. CARRIED
Clr. Wittstock moved that Council delete Policy #11-13, Publication of Council Minutes in Newspaper. CARRIED
Clr. Painter moved that Council accept as information the Kneehill County Grand Opening Celebration report. CARRIED
Clr. Calhoun moved to authorize $2,000.00 to be budgeted for office decorations for the Administration Building. CARRIED
Clr. Calhoun moved that Council direct administration to investigate options for a plaque, commemorating the construction of the new Administration Building to be placed in the lobby of the new Administration Building. CARRIED
Council and Committee
Reports
Drumheller and District Solid Waste Management Association- Minutes were provided from the April 21, 2016 meeting.
Three Hills Municipal Airport Operating Committee
Clr. Hoppins moved that the Town of Three Hills Council and Kneehill County Council request administration to provide, by September 30, 2016 for review, a draft operating agreement and committee terms of reference regarding the operation and funding of the Three Hills Airport. CARRIED
One on One with Reeve- A verbal report was provided by Reeve Long on the meeting he had on June 27, 2016.
Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
Clr. Calhoun moved that Council receive the June 28, 2016 Council Follow-Up Action List as presented for information. CARRIED
Clr. Wittstock moved that Council go into In-Camera to discuss Land matters at 10:10 a.m. CARRIED
Bowen Clausen and Patrick Earl left the meeting at 11:00 a.m.
The meeting recessed from 12:44 p.m. to 12:50 p.m.
Clr. Painter, Barb Hazelton and Debra Grosfield were not present when the meeting reconvened.
Clr. Calhoun moved that Council go out of In-Camera at 1:12 p.m. CARRIED
Clr. Keiver moved to direct Administration to draft a letter to the land owner, in regards to legal access issue and settlement options, as discussed In-Camera. CARRIED
The meeting adjourned at 1:14 p.m.

MINUTES OF THE MAY 24, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

 

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. No. 7 - Bobby Painter.

ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Sr. Manager of Transportation and Facilities - Brad Buchert; Environmental Services Manager - John McKiernan; Senior Planning & Development Officer - Barb Hazelton; Recording Secretary - Carolyn Van der Kuil.

Reeve Long called the meeting to order at 8:30 a.m.

Additions to the Agenda: Legal; Fleet Complete; Three Hills Graduation 2016.

Clr. Wittstock moved approval of the agenda as amended. CARRIED

Clr. Calhoun moved approval of the May 10, 2016 Council Meeting minutes as presented. CARRIED

Clr. Holsworth moved approval of the May 10, 2016 Public Hearing Minutes of Bylaw #1709 as presented. CARRIED

Clr. Wittstock moved to accept the request for increased water volume for service connection located at SE 23-32-25 W4M. CARRIED

Clr. Holsworth moved to accept the request for increased water volume for service connection located at NE 11-29-26 W4M. CARRIED

Clr. Hoppins moved that Council delete Policy #5-12, Late Application Fee. CARRIED

Clr. Holsworth moved that Council delete Policy #5-2, Signing Authority for Planning Documents. CARRIED

Clr. Hoppins moved that Council delete Policy #12-1, Parks Maintenance. CARRIED

Clr. Calhoun moved that Council delete Policy #12-2, Contract Park Attendant. CARRIED

Clr. Calhoun moved that Council receive the January 2016 to March 2016 Financial Reports as presented for information. CARRIED

Clr. Wittstock moved that Council approve Policy #11-21, Records Management as presented. CARRIED

The meeting recessed from 8:57 a.m. to 9:09 a.m.

Barb Hazelton and John McKiernan were not present when the meeting reconvened.

Debra Grosfield, Protective Services Manager, introduced Matthew Curwin to Council. Mr. Curwin will be working for Kneehill County as a Community Peace Officer.

Clr. Calhoun moved that Council go into In-Camera to discuss land and legal matters at 9:10 a.m. CARRIED

Clr. Holsworth moved that Council go out of In-Camera at 10:46 a.m. CARRIED

The meeting recessed from 10:46 a.m. to 10:54 a.m.

Rick Vickery and Randy Gagyi were present when the meeting reconvened.

Delegation - Huxley Historical Society- Rick Vickery.

Rick Vickery and Randy Gagyi provided Council with a cost breakdown for the Huxley Ball Diamond building.

Rick Vickery and Randy Gagyi left the meeting at 11:10 a.m.

Clr. Holsworth moved that Council give first reading to Bylaw #1717, that being a bylaw to establish a code of conduct for members of Council of Kneehill County. CARRIED

Clr. Hoppins moved that second reading be given to Bylaw #1717. CARRIED

Clr. Hoppins moved that consideration to hold third reading be given to Bylaw #1717. CARRIED UNANIMOUSLY

Clr. Calhoun moved that third reading be given to Bylaw #1717. CARRIED

Clr. Calhoun moved that Council delete Policy #3-28, Clr. Code of Conduct and Ethics. CARRIED

Clr. Calhoun moved that Council approve sponsorship in the amount of $1000.00 to the Seniors Outreach Program for Seniors Outreach Week, with funds to come from Policy #15-7, Recreation, Community, Arts and Culture Events. CARRIED

Clr. Holsworth moved that Council authorize Reeve Long's attendance to the Seniors' Information Fair and 21st Annual General Meeting on Tuesday, June 7th, 2016 at 11:00 a.m. CARRIED

Clr. Hoppins moved that Council give first reading to

Bylaw #1715, that being a Bylaw to repeal Bylaw #849 and Bylaw #1172. CARRIED

Clr. Holsworth moved that second reading be given to Bylaw #1715. CARRIED

Clr. Wittstock moved that consideration to hold third reading be given to Bylaw #1715. CARRIED UNANIMOUSLY

Clr. Calhoun moved that third reading be given to Bylaw #1715. CARRIED

Clr. Hoppins moved that Council receive the Canadian Fallen Heroes request for information. CARRIED

Clr. Wittstock moved that Council approve a donation of $350.00 and authorize attendance to Clr. Keiver to the Annual Fire and Ambulance Appreciation Barbeque being held on Thursday, June 16th, 2016 at 6:30 p.m., with funds to come from Policy #15-7, Recreation, Community, Arts and Culture Events. CARRIED

Clr. Wittstock moved that Council receive the Fleet Complete, GPS Presentation for information. CARRIED

Clr. Calhoun moved that Reeve Long and Clr. Painter jointly make a formal apology to the contractor regarding the shoulder pull activities that occurred in Division 7 in the week of May 16-20, 2016. CARRIED

Clr. Wittstock moved that Council agree to keep the current Kneehill Regional Family and Community Support Services Agreement in place as it currently stands. CARRIED

Clr. Holsworth moved to direct administration to list, with a qualified realtor, the land for sale located at SE 18-33-04 W5M for $850,000. CARRIED

Clr. Holsworth moved that Council approve a matching fund to a maximum of $125,000.00, in the 2017 budget, to the Huxley Historical Society for the construction of the Huxley Ball Diamond building contingent on approval for the matching funds from the Community Facility Enhancement Grant by December 31, 2016. CARRIED

Council and Committee Reports

Kneehill Housing- Draft minutes were provided on the meeting that took place on May 11, 2016.

Three Hills Graduation 2016 - A verbal report was provided by Reeve Long on the event he attended on May 21, 2016.

Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED

Clr. Holsworth moved that Council receive the May 24, 2016 Council Follow-Up Action List as presented for information. CARRIED

The meeting adjourned at 12:13 p.m.

________________________

Bob Long

Reeve

_______________________

Al Hoggan

CAO