MINUTES OF THE FEBRUARY 23, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve (Video Conf); Councillors: Div. 1 - Brian Holsworth, (Absent); Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.

ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Sr. Manager of Transportation and Facilities - Brad Buchert; Recording Secretary - Carolyn Van der Kuil.

Reeve Long called the meeting to order at 8:32 a.m.

Additions to the Agenda: AAMDC - Working Group Bill 6; AAMDC Site Visit May 9, 2016; Fire Service Bylaw.

Clr. Calhoun moved approval of the agenda as amended.

Clr. Hoppins moved approval of the February 9, 2016 Council Meeting minutes as presented.  CARRIED

Clr. Hoppins moved that Kneehill County Council approve amendments to Policy # 13-36 as presented. CARRIED

Clr. Calhoun moved that Council agree to be a co-applicant for acquiring Ortho-photography through the Alberta Community Partnership Grant, together with The City of Red Deer, Red Deer County, The Town of Blackfalds, & The Town of Sylvan Lake. CARRIED

Clr. Calhoun moved that Council give first reading to Bylaw # 1707, that being a Bylaw for the purpose of regulating meeting proceedings for Council and Council Committee Meetings. CARRIED

Clr. Hoppins moved that second reading be given to Bylaw #1707. CARRIED

Clr. Hoppins moved that consideration to hold third reading be given to Bylaw #1707. CARRIED UNANIMOUSLY

Clr. Calhoun moved that third reading be given to Bylaw # 1707. CARRIED

Clr. Hoppins moved that Council follows the procedure as indicated in the Kneehill County Procedural Bylaw and assigns seating in the new Council Chambers as per the Bylaw. CARRIED

The meeting recessed from 8:57 a.m. to 9:06 a.m.

Delegations - Trochu Valley School, Girls Basketball Team @ 9:00 a.m.

Members from the Trochu Valley School Girls Basketball Team made a presentation to Council requesting funds to help cover the costs of hosting the ASAA Basketball Provincials from Thursday, March 17 to Saturday, March 19.

AAMDC –Working Group for Bill 6.

Clr. Hoppins moved to have Clr. Calhoun put her name forward to be nominated to be part of the working group for the next phase of consultation on the Enhanced Protection for Farm and Ranch Workers Act.  CARRIED

Clr. Calhoun moved to organize the AAMDC site meeting for Monday, May 9, 2016.   CARRIED

Clr. Hoppins moved to table this agenda item until after the In-Camera discussion. CARRIED

Council and Committee

Reports

Community Futures Wildrose - Written report was presented by Clr. Keiver from the meeting he attended.

Marigold Library System- Written report was presented by Clr. Keiver from the meeting he attended.

Kneehill Housing- Written report was presented by Clr. Hoppins from the meeting he attended.

Clr. Hoppins moved that Council receive the Council and Committee reports as presented.  CARRIED

Clr. Calhoun moved that Council receive the February 23, 2016 Council Follow-Up Action List as presented for information. CARRIED

Clr. Calhoun moved that Council go into In-Camera to discuss Labour and Land matters at 9:36 a.m. CARRIED

Clr. Wittstock left the meeting at 9:36 a.m.

Clr. Hoppins moved that Council go out of In-Camera at 9:59 a.m. CARRIED

The meeting recessed  from 10:00 a.m. to 10:05 a.m.

Clr. Wittstock was present when the meeting reconvened.

Clr. Hoppins moved that Council move to accept the lowest qualified tender for gravel supply for a three year period. CARRIED

The meeting recessed from 10:20 a.m. to 10:30 a.m.

Delegations Cont’d

Kreido Consulting, Don Keith, Environmental Site Assessment Results @ 10:30 a.m.

Kreido Consulting presented to Council their finding in identifying inactive sites owned by Kneehill County with a risk of contamination which may require the reporting of liabilities under PSAB 3260.

Clr. Calhoun moved that Council go into In-Camera to discuss Labour and Land matters at 11:04 a.m. CARRIED

Clr. Wittstock left the meeting at 11:04 a.m.

Clr. Keiver moved that Council go out of In-Camera at 11:55 a.m. CARRIED

Clr. Hoppins moved that, Council approve a platinum sponsorship to the Trochu Valley School to host the ASAA Basketball Provincial Tournament in the amount of $1000.00 (one thousand dollars), with funds to come from the Recreation, Community, Arts and Cultural Events account. DEFEATED

Clr. Calhoun moved that, Council approve a gold sponsorship to the Trochu Valley School to host the ASAA Basketball Provincial Tournament in the amount of $500.00 (five hundred dollars), with funds to come from the Recreation, Community, Arts and Cultural Events account. CARRIED

Kreido Environmental Services

Clr. Calhoun moved to direct administration to come back to a future Council meeting with more information regarding the environmental site assessment results. CARRIED

Fire Bylaw

Clr. Hoppins moved to remove this agenda item from the table. CARRIED

Clr. Hoppins moved that Council give first reading to

Bylaw #1708, that being a Bylaw for the purpose of establishing fire protection services. CARRIED

Clr. Calhoun moved that second reading be given to Bylaw #1708. CARRIED

Clr. Calhoun moved that consideration to hold third reading be given to Bylaw #1708. CARRIED UNANIMOUSLY

Clr. Keiver moved that third reading be given to Bylaw # 1708. CARRIED

The meeting adjourned at 12:05 p.m.

 

 

________________________

Bob Long

Reeve

 

 

 

_______________________

Al Hoggan

CAO

MINUTES OF THE JANUARY 26, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.

 

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Councillor (Video Conf), Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, (absent)Div. 7 - Bobby Painter, Councillor (absent).

ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Environmental Services Manager - John McKiernan; Economic Development Officer - Patrick Earl; Recording Secretary - Carolyn Van der Kuil.

Reeve Long called the meeting to order at 8:31 a.m.

Additions to the Agenda - Approval for Councillor Absence; Letter to Minister of Municipal Affairs.

Clr. Wittstock moved approval of the agenda as amended. CARRIED

Clr. Calhoun moved approval of the January 12, 2016 Council Meeting minutes as presented. CARRIED

Clr. Holsworth moved that Council approve the amendment to Policy #13-28, Snowplowing of County Road Allowances and Snowplowing/Grading of Private Driveways as presented. CARRIED

Clr. Wittstock moved that Council appoint Barb Hazelton as designated Development Officer for Kneehill County pursuant to Bylaw #1564. CARRIED

Clr. Calhoun moved that Council receive the October, November and December 2015 Bank Reconciliation Report as presented. CARRIED

Clr. Holsworth moved that first reading be given to Bylaw #1700, that being the 2016 Master Rates Bylaw, establishing rates, fees, penalties and charges for various goods, licenses, permits and services. CARRIED

Clr. Wittstock moved that second reading be given to Bylaw #1700. CARRIED

Clr. Calhoun moved that consideration to hold third reading be given to Bylaw #1700. CARRIED UNANIMOUSLY

Clr. Holsworth moved that third reading be given to Bylaw #1700. CARRIED

The meeting recessed from 9:07 a.m. to 9:20 a.m.

Clr. Wittstock moved that Council approve Policy# 11-20, Purchasing and Procurement as presented and to change the Policy number to Financial Policy # 16-19. CARRIED

Clr. Holsworth moved to hold the 2016 Annual Ratepayer Meeting on Thursday April 21, 2016. CARRIED

Charity Vollmann, Junior Achievement East Central Region entered the meeting at 9:50 a.m.

Charity Vollmann, Regional Coordinator, East Central Region, provided Council with an overview of the Junior Achievement program.

The meeting recessed from 10:18 a.m. to 10:32 a.m.

Clr. Holsworth moved that Council authorize the attendance of Clr.s wishing to attend the Kneehill Area Community Discovery Nights 2016. CARRIED

Clr. Holsworth moved that Council accept the Tourism Investment Symposium overview for information. CARRIED

Clr. Calhoun moved that Council accept the Facebook/Social Media Usage report as presented for information. CARRIED

Clr. Wittstock moved that Council close the office at noon on Friday, July 8th, 2016 to host the Grand Opening of the new Administration Building and Medical Clinic. CARRIED

Clr. Holsworth moved that Council hereby authorize the absence of Clr. Hoppins for medical reasons, up to the end of March 2016 in accordance with Section 174(2)(a) of the Alberta Municipal Government Act. CARRIED

Clr. Keiver moved that Council direct administration to forward a letter to Minister of Municipal Affairs informing them of the letters of support we have received from our urban neighbors in regards to not changing the Linear Assessment Taxation Pooling Program. CARRIED

DELEGATIONS

Clr. Calhoun moved that Council approve sponsorship in the amount of $3,000.00(three thousand dollars) per year for a period of 3 (three) years to the Junior Achievement of Southern Alberta program. CARRIED

Council and

Committee Reports

FCSS - Kneehill Regional Family and Community Support Services- Approved minutes were provided from the November 10, 2015 meeting.

DRUM SOLID WASTE - Drumheller Solid Waste- Written report was submitted by Clr. Calhoun on the meeting she attended on December 17, 2015.

COMM FUTURES - Community Futures Wildrose - Written report was submitted by Clr. Keiver on the meeting he attended on January 7, 2016.

Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED

Clr. Holsworth moved that Council receive the January 26, 2016 Council Follow-Up Action List as presented for information. CARRIED

Clr. Holsworth moved that Council go into In-Camera to discuss Legal matters at 11:26 a.m. CARRIED

Clr. Calhoun left the meeting at 11:25 a.m.

Clr. Holsworth moved that Council go out of In-Camera at 12:10 p.m. CARRIED

Motions from In-Camera

Clr. Wittstock moved to direct administration to bring back the Procedure Bylaw to a future Council meeting with amendments to the "Attendance of Meetings Through Electronic or Other Communication Facilities" section. CARRIED

Clr. Keiver moved to accept the Hamlet Curbside Collection and Disposal of Waste Contract, provided by the Town of Trochu. CARRIED

The meeting adjourned at 12:12 p.m.

________________________

Bob Long

Reeve

_______________________

Al Hoggan

CAO

MINUTES OF THE NOVEMBER 10, 2015 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. 

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Div. 1 - Brian Holsworth, Councillors: Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.

ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Economic Development Officer - Patrick Earl; Environmental Services Manager - John McKiernan; Parks and Ag Services Manager - Bowen Clausen; Recording Secretary - Carolyn Van der Kuil.

Reeve Long called the meeting to order at 8:32 a.m.

Additions: Committee of the Whole meeting after Regular Council Meeting; Budget 2016; November 24, 2015 Council Meeting Quorum; Councillor Painter; Legal; Labour.

Clr. Holsworth moved approval of the agenda as amended. CARRIED

Clr. Calhoun moved approval of the October 27, 2015 Organizational Meeting minutes as amended. CARRIED

Clr. Wittstock moved approval of the October 27, 2015 Council Meeting minutes as presented. CARRIED

Clr. Holsworth moved that Council go into In-Camera to discuss Legal and Labour matters at 8:41 a.m. CARRIED

Clr. Holsworth moved that Council go out of In-Camera at 9:23 a.m. CARRIED

The meeting recessed from 9:23 a.m. to 9:33 a.m.

Water/Wastewater/Environment Policy Update for #14-12a and #14-12b, integrate both Policies into Policy #14-12- Water Riser Installation on Existing County Waterlines.

Clr. Holsworth moved that Council approve Policy 14-12 as amended and delete Policies 14-12a and 14-12b. CARRIED

Clr. Wittstock moved that Council approve Policy #14-15, Increased Water Volume as amended. CARRIED

Clr. Holsworth moved that Administration bring back Bylaw #1511 to a future Council meeting for review. CARRIED

Dr. Kathy Parker entered the meeting at 10:15 a.m.

Clr. Calhoun left the meeting at 10:18 a.m.

Dr. Kathy Parker, Animal Scavenging Issue - 10:00 a.m.

Dr. Kathy Parker requested information from the County on the auditing practices for dead animal disposal. Council informed Dr. Parker that this is guided by provincial legislation. Bowen Clausen, Kneehill County's Agricultural Services Manager was directed to assist Dr. Kathy Parker in contacting the appropriate provincial authorities.

The meeting recessed from 10:25 a.m. to 10:33 a.m.

Dr. Kathy Parker was not present when the meeting reconvened.

Kneehill County Fire Hall (Torrington)- Medical First Responder Program

Clr. Hoppins moved that Council approves Levels 1 and 2, as per Alberta Medical First Response Program as the appropriate levels of medical service provided by the Kneehill County Fire Department (Torrington) and directs Administration to implement Level 1 Standard First Aid, and Level 2 First Medical Responder, and to not proceed with Levels 3, 4, and 5. CARRIED

Clr. Wittstock moved that Council receive the August and September 2015 Bank Reconciliation Report as presented. CARRIED

Clr. Holsworth moved that Council delete Policy #11-3 Payment of Miscellaneous Accounts. CARRIED

Clr. Wittstock moved that Council approve the holding of a Committee of the Whole meeting on December 8, 2015 for the purposes of presentations and discussions on the Parks Plan and Solid Waste Management. CARRIED

Clr. Hoppins moved that Policy # 3-3, Board and Committee Appointments be received for information. CARRIED

Clr. Wittstock moved that Policy # 3-17, Procedural Bylaw be deleted. CARRIED

Clr. Painter moved that Council provide support to the Annual Alberta/Northwest Territory Royal Canadian Legion "Military Service Recognition Book" with the purchase of a business card size advertisement at a cost of $275.00. CARRIED

The meeting recessed from 11:07 a.m. to 11:18 a.m.

Clr. Calhoun was present when the meeting reconvened.

Clr. Painter apologized to Council for his past transgressions and hope as a Council they can all move forward.

Clr. Hoppins moved that Council accept Clr. Painter's apology. CARRIED

Clr. Wittstock moved to recess the Regular Council meeting to go into a Committee of the Whole meeting to discuss the 2016 Budget. CARRIED

Clr. Calhoun moved the Regular Council meeting back in session. CARRIED

Clr. Calhoun moved that Council directs Administration to make the amendments as per the Committee of the Whole discussion to the 2016 Draft Operating and Capital Budget and have Administration bring back to Council the amended 2016 Operating and Capital Draft Budget for Council's approval at the December 15, 2015 Council meeting. CARRIED

Clr. Painter moved to cancel the November 24th, 2015 Regular Council meeting. CARRIED

Council and Committee

Reports

Municipal Planning Commission - Approved minutes were provided from the September 24, 2015 meeting.

Clr. Keiver moved that Council receive the Council and Committee reports as presented. CARRIED

Clr. Holsworth moved that Council receive the November 10th, 2015 Council Follow-Up Action List as presented for information. CARRIED

Motions from In-Camera

Clr. Holsworth moved that Council allocate $250,000 from the sale of the Kneehill County Administration Building (232 Main Street) to be transferred into a reserve account which is to be earmarked for the renovation of the old Three Hills Medical Clinic (779 2nd Street North) to house Kneehill Regional Family and Community Support Services (FCSS) and the Seniors Outreach Society. CARRIED

The meeting adjourned at 2:48 p.m.

MINUTES OF THE OCTOBER 27, 2015 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY
AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.

PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div No. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Chief Administrative Officer - Al Hoggan; Director Municipal Services - Laurie Watt; Director Corporate Services - Mike Morton; Communications Officer - Debra Grosfield; Sr. Manager of Transportation and Facilities Brad Buchert; Manager Agricultural Services and Parks - Bowen Clausen; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 9:14 a.m.
Present when the meeting convened was Dharmesh Vyas, Planning and Development Officer.
Additions to the Agenda - Dirt Trail Task Force, Senior Abuse Coordinated Community Response Grant, Drumheller & District Solid Waste Association - Verbal Report from Councillor Wittstock.
Councillor Wittstock moved approval of the agenda as amended. CARRIED
Councillor Hoppins moved approval of the October 13th,, 2015 Council Meeting minutes as presented. CARRIED
2015 CAT 160M Grader, Lincoln Auto-Lube System
Councillor Wittstock moved that Council approve an additional $14,768 to the capital equipment budget for the purchase of the 160M Grader and attachments. CARRIED
Councillor Calhoun moved to approve additional funds in the amount of $50,000 from Bridge Reserves for the completion of Bridge File 7363. CARRIED
Rezoning from Agriculture to Light Industrial SE 30-29-23 W4
Councillor Calhoun moved that First Reading of Bylaw 1698 to amend the Land-Use Bylaw by redesignating the relevant 4.28 acres of SE 30-29-23 W4 from Agricultural (A) to Light Industrial (LI). CARRIED
Councillor Holsworth moved that, as per Section 606 of the Municipal Government Act, a Public Hearing is to be held for Bylaw 1698 at 11.00 a.m. on December 10, 2015. CARRIED
Dharmesh Vyas left the meeting at 9:36 a.m.
Councillor Holsworth moved that Council delete Policy #16-14, Audit Committee. CARRIED
Councillor Wittstock moved that the Tax Seminar Report be received for information. CARRIED
Councillor Calhoun moved to approve the Capital/Project Expenditure Report as of October 1, 2015. CARRIED
The meeting recessed from 9:50 a.m. to 10:01 a.m.
Jane Allan and Darcy Penner from the Acme Community Centre Society were present when the meeting reconvened.
Delegations - Acme Community Centre Society- Jane Allan- 10:00 a.m.
Jane Allan and Darcy Penner presented to Council the Acme Community Centre Society's Community Grant application, as their request was over $5,000.
Jane Allan and Darcy Penner left the meeting at 10:15 a.m.
Kneehill Area Wellness Centre Request for Funding
Councillor Calhoun moved to donate in the amount of $2500.00, to the Kneehill Area Wellness Centre as a one-time donation with funds to come out of the 2015 contingency fund. CARRIED
Councillor Holsworth moved that Council approve the Committee of the Whole Meeting for Tuesday, November 3rd, 2015 to discuss the 2016 budget. CARRIED
Councillor Calhoun moved to authorize Bowen Clausen, Agricultural Fieldman, to attend the Three Hills Seed Cleaning Plant Annual General Meeting on behalf of Kneehill County. CARRIED
Councillor Holsworth moved that Council authorize the attendance to Council to participate in the Kneehill Regional Partnership Meeting being held at the Acme Community Centre on November 9th, 2015 and authorize attendance to the following Administrative Staff Members: Al Hoggan, CAO; Laurie Watt, Director of Municipal Services; Debra Grosfield, Communications Officer; Patrick Earl, Economic Development Officer. CARRIED
Tony Chelick, Operations Manager for Alberta Transportation from the Hanna Office entered the meeting at 10:30 a.m.
Alberta Transportation - Tony Chelick - 10:30 a.m.
Tony Chelick provided Council an update on the Highway 27 slide, Highway 21 slide, and the reduction in the summer maintenance budget. Mr. Chelick assured Council that there are no reductions to the winter maintenance program funding.
The meeting recessed from 11:07 a.m. to 11:16 a.m.
Tony Chelick, Brad Buchert and Bowen Clausen were not present when the meeting reconvened.
Councillor Hoppins moved that Council grant the Trochu and District Hall Society a one year extension from this date to complete their Community Grant to Non-Profit Organizations project. CARRIED
2015 Kneehill Regional FCSS Budget and Allocations
Councillor Calhoun moved that, Council approve the Kneehill Regional Family and Community Support Services (FCSS) 2016 Budget and Allocations. CARRIED
Round Two Community Grants to Non-Profit Organizations
Councillor Holsworth moved that Council approve the October 2015 Community Grants to Non-Profit Organizations funding to the following organizations: Three Hills Arts Academy $2,019.00; Seniors Outreach Program Society in Three Hills $700.00; Acme Community Centre Society $15,300.00; Trochu Golf and Country Club $5,000.00; Trochu Valley Historical Society $5,000.00; Three Hills Figure Skating Club $2,960.00; St. Hilda's Arthurvale Church $4,000.00. CARRIED
Councillor Wittstock moved to delete the October 31, 2015 expiry deadline from the Dirt Trail Task Force Terms of Reference and revisit this committee's composition at the 2016 Organizational Meeting. CARRIED
Councillor Holsworth moved to direct administration to create a letter of commitment to be submitted with the Three Hills Seniors Outreach Program Society grant application for the Taking Action Against Elder Abuse Coordinated Community Response Grant Program. CARRIED
SE 30-29-23 W4 - Rezoning from Agriculture to Light Industrial SE 30-29-23 W4
Councillor Holsworth moved to amend motion # 442/15 to read: As per Section 606 of the Municipal Government Act, a Public Hearing is to be held for Bylaw 1698 at 11.00 a.m. on December 15, 2015. CARRIED
The meeting recessed from 12:01 p.m. to 1:52 p.m.
Debra Grosfield and Mike Morton were not present when the meeting reconvened.
Council & Committee
Reports
Waste Reduction Conference - Councillor Calhoun provided an update on the conference she attended in October 2015.
Drumheller and District Solid Waste Management Association - Approved minutes were provided from the August 20, 2015 meeting. Councillor Wittstock also provided a verbal report on the meeting he attended on October 15, 2015.
Kneehill Housing Corporation – Unapproved minutes were provided from October 14, 2015.
Councillor Hoppins moved that Council receive the Council and Committee reports as presented. CARRIED
Councillor Holsworth moved that Council receive the October 27, 2015 Council Follow-Up Action List as presented for information. CARRIED
Councillor Calhoun moved that Council go into In-Camera to discuss Legal matters at 2:36 a.m. CARRIED
Councillor Holsworth moved that Council go out of In-Camera at 2:51p.m. CARRIED
The meeting adjourned at 2:51 p.m.