MINUTES OF THE NOVEMBER 19, 2013 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE,
232 MAIN STREET, THREE HILLS, ALBERTA.

 

PRESENT:
Division No. 5 Bob Long, Reeve
Division No. 3 Jerry Wittstock, Deputy Reeve (Video Conf)
Division No. 1 Brian Holsworth, Councillor
Division No. 2 Carol Calhoun, Councillor
Division No. 4 Glen Keiver, Councillor
Division No. 6 Ken Hoppins, Councillor
Division No. 7 Bobby Painter, Councillor

ADMINISTRATION PRESENT:
CAO Al Hoggan
Assistant CAO Laurie Watt
Recording Secretary Carolyn Van der Kuil
Director of Operations Pete McRae
Director of Planning and
Protective Services Jerry Brett
Director of Finance Mike Morton

Reeve Long in the Chair

Reeve Long called the meeting to order at 8:33 a.m.

1.0 Agenda

1.1 Additions to the Agenda

Additions under New Business
8.10 Village of Linden Community Grant
Additions under Council and Committee Reports
10.11 FCSS Report
Additions under In-Camera
14.1 Leases

1.2 Adoption of Agenda

Councillor Keiver moved approval of the agenda as amended.

CARRIED UNANIMOUSLY

2.0 Minutes

2.1 Approval of the October 29, 2013 Organizational Meeting Minutes

Councillor Calhoun moved approval of the October 29, 2013 Organizational Meeting minutes as presented.

CARRIED UNANIMOUSLY

2.2 Approval of the October 29, 2013 Regular Meeting Minutes

Councillor Calhoun moved approval of the October 29, 2013 Council Meeting minutes as amended.

CARRIED UNANIMOUSLY

4.0 Operations

4.1 Operations Report

Debi Moon, reporter for the Capital, entered the meeting at 8:49 a.m.

Councillor Hoppins moved that Council direct Administration to draft a letter to the Minister of Transportation, regarding the condition of our Provincial highways.

CARRIED UNANIMOUSLY

Councillor Calhoun moved that Council receive the Operations Report as presented.

CARRIED UNANIMOUSLY

5.0 Finance

5.1 Financial Report

Councillor Holsworth moved that Council receive the September 2013 Financial Report as presented.

CARRIED UNANIMOUSLY

5.2 September Bank Reconciliation

Councillor Hoppins moved that Council receive the September 30, 2013 Bank Reconciliation Report as presented.

CARRIED UNANIMOUSLY

5.3 October Bank Reconciliation

Councillor Calhoun moved that Council receive the October 31, 2013 Bank Reconciliation Report as presented.

CARRIED UNANIMOUSLY

5.4 Diamond Conversion Update

Councillor Holsworth moved that Council hereby approves the revised project expenditures for the Diamond Project of $229,000 with funds to come from contingency reserve.

CARRIED UNANIMOUSLY

The meeting recessed from 9:32 a.m. to 9:42 a.m.

6.0 Planning and Protective Services

6.1 Subdivision Extension

Councillor Calhoun moved that Council hereby approves the extension of the registration timeframe for subdivision approval KNE120107 until December 26, 2013.

CARRIED UNANIMOUSLY

8.0 New Business

8.1 Human Resource Policy Amendments

Councillor Holsworth moved that Council approve the amendment to Item 14 of the Human Resource Policy as amended.

CARRIED UNANIMOUSLY

8.2 Committee Membership Amendments

Councillor Calhoun moved that the following Committees be changed to the following:
* That Councillor Wittstock becomes a Council Member Representative on the Agricultural Service Board and Councillor Hoppins becomes the Alternate.
* That Councillor Hoppins becomes a Council Member Representative on the Municipal Planning Commission.

CARRIED UNANIMOUSLY

8.3 Recreational and Leisure Capital Funding Grant

Councillor Hoppins moved that Council approve funding from the Recreational and Leisure Capital Funding Grant to the following Committees:
Carbon Outdoor Recreation Facility/Skate Park Committee- $30,000
Torrington Community Centre- $22,400
Three Hills Elks- $20,875
Town of Three Hills - $25,900

Councillor Hoppins moved to amend his original motion 519/13 to accept all four applications but withhold the funds to the Carbon Outdoor Recreation Facility/Skate Park Committee and the Three Hills Elks until they can provide Kneehill County with a sustainable operation plan and provide us details where the other funds will be coming from.

CARRIED UNANIMOUSLY

8.4 Member at Large Appointments to Boards

Councillor Calhoun moved that Council re-appoint Rick Vickery and Doug Herman as Members at Large, for a further one-year term on the Municipal Planning Commission and to re-appoint the following Members at Large to the Subdivision and Development Appeal Board:
Paul Devos
Bill Zens
Vern Crawford
Charlie Christie
Bert Jackson
Kent Knudsen
Angus Park
Steve Cullum
Dallas Dau
Dale Cameron
Dale Moran
Greg Cole

CARRIED UNANIMOUSLY

8.5 CAO Report

Councillor Holsworth moved that the CAO Report for October 2013 be received for information.

CARRIED UNANIMOUSLY

8.6 Seniors Outreach Request for Letter of Support

Councillor Hoppins excused himself from the meeting due to a possible fiduciary interest.

Councillor Hoppins left the meeting 10:29 a.m.

Councillor Holsworth moved that Council provides support to the Seniors Outreach Program in applying for the ìNew Horizons for Seniors Programî grant and direct administration to create a letter of support.

CARRIED UNANIMOUSLY

Councillor Hoppins re-entered the meeting at 10:31 a.m.

The meeting recessed from 10:31 a.m. to 10:42 a.m.

8.7 ASB Policy Amendments

Councillor Keiver moved that Council approve amendments to ASB Policies 1-1, 1-1-1 and 1-2 as presented.

CARRIED UNANIMOUSLY

Councillor Wittstock and Debi Moon left the meeting at 11:11 a.m.

8.8 Committee of Whole

Councillor Holsworth moved that Council select November 19th, 2013 at 1:00 p.m. for a Committee of the Whole meeting.

CARRIED UNANIMOUSLY

8.9 Strategic Planning Date

Councillor Wittstock re-entered meeting at 11:20 a.m.

Councillor Painter moved that Council select April 15th and 16th, 2014 as the dates for the 2014 Strategic Planning Meeting.

CARRIED UNANIMOUSLY

8.10 Village of Linden Community Grant

Councillor Holsworth moved that Council request the Village of Linden to return the $4,895.00 (four thousand eight hundred and ninety five dollars) in Community Grant money to Kneehill County.

CARRIED

10.0 Council and Committee Reports

10.1 Community Action Committee- Written report was submitted from Councillor Calhoun on the meeting she attended in Delburne on September 19, 2013.

10.2 Doctor Recruitment and Retention BBQñ Written report was submitted from Councillor Calhoun on the barbeque that was held at Keivers Lake on September 21, 2013.

10.3 Kneehill Housing-Written report was submitted from Councillor Calhoun on the meeting she attended on September 25, 2013 and a report was submitted from Councillor Holsworth on the meeting he attended on November 6, 2013.

10.4 Kneehill Regional FCSS- Written report was submitted from Councillor Calhoun on the meeting she attended on September 24, 2013.

10.5 Drumheller Solid Waste- Written report was submitted from Councillor Calhoun on the meeting she attended on October 17, 2013.

10.6 Three Hills Airport Operating Committee- Written report was submitted from Councillor Keiver on the meeting he attended on September 26, 2013.

10.7 Boomtown Trail- Written report was submitted from Councillor Keiver on the meeting he attended on September 30, 2013.

10.8 Remembrance Day Ceremony- Written report was submitted from Councillor Painter on the Remembrance Day Ceremony he attended in Huxley, AB.

10.9 Seed Cleaning Plant- Written report was submitted from Councillor Painter on the Annual General Meeting he attended for the Three Hills Seed Cleaning Plant.

10.10 Agricultural Service Board Central Regional Conference- Written report was submitted from Councillor Holsworth.

10.11 Kneehill Regional FCSS- Verbal report was provided by Reeve Long. Chairman of the Board is Flo Robinson, Village of Linden. FCSS will be moving to Provincial building on Thursday November 21, 2013.

Councillor Wittstock moved that Council receive the Council and Committee reports as presented.

CARRIED UNANIMOUSLY

11.0 Correspondence Report

Councillor Holsworth moved that Council receive the Correspondence Report as presented.

CARRIED UNANIMOUSLY

Reeve Long moved that Council accept Councillor Calhoun to attend the November 27, 2013 CAEP Annual General Meeting.

CARRIED UNANIMOUSLY

12.0 Council Follow-up Action List

Councillor Painter moved that Council receive the November 19th, 2013 Council Follow-Up Action List as presented for information.

CARRIED UNANIMOUSLY

Councillor Wittstock left the meeting at 11:48 a.m.

14.0 In-Camera

Councillor Hoppins moved that Council go into In-camera at 11:48 a.m.

CARRIED UNANIMOUSLY

Councillor Calhoun moved that Council go out of In-camera at 12:02 p.m.

CARRIED UNANIMOUSLY

Adjournment

The meeting adjourned at 12:02 p.m.

MINUTES OF THE OCTOBER 8, 2013 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.

 

PRESENT:
Division No. 5 Bob Long, Reeve
Division No. 1 Brian Holsworth, Deputy Reeve
Division No. 2 Carol Calhoun, Councillor
Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor
Division No. 6 Ken Hoppins, Councillor
Division No. 7 Bobby Painter, Councillor

ADMINISTRATION PRESENT:
CAO Al Hoggan
Assistant CAO Laurie Watt
Recording Secretary Carolyn Van der Kuil
Director of Operations Pete McRae
Director of Planning and
Protective Services Jerry Brett
Director of Finance Mike Morton (Regrets)

Reeve Long in the Chair

Reeve Long called the meeting to order at 8:32 a.m.

1.0 Agenda

1.1 Additions to the Agenda

Additions under New Business
8.19 Medical Clinic Building
Additions under Council and Committee Reports
10.3 Agriculture Service Board
10.4 Community Action
10.5 FCSS
10.6 Kneehill Housing
10.7 Doctor Recruitment and Retention Barbeque
Additions under In-Camera
14.3 Land
14.4 Labour

1.2 Adoption of Agenda

Councillor Wittsock moved approval of the agenda as amended.

CARRIED UNANIMOUSLY

2.0 Minutes

2.1 Approval of the September 24, 2013 Regular Meeting Minutes

Councillor Hoppins moved approval of the September 24, 2013 Council Meeting minutes as presented.

CARRIED UNANIMOUSLY

4.0 Operations

4.1 Operations Report

Councillor Wittstock moved that Council receive the Operations Report as presented.

CARRIED UNANIMOUSLY

4.2 Restructure Position

Councilor Calhoun moved that Council approve the reclassification of one of the Mechanic positions to that of Municipal Assistant ñ Purchasing and Procurement.

CARRIED UNANIMOUSLY

4.3 Case STX-335 4-WD Tractor

Councillor Holsworth moved that Council direct Administration to retain the Case STX-335, and remove from sale list.

CARRIED UNANIMOUSLY

5.0 Finance

5.1 2013 Reserve Reappropriation

Councillor Calhoun moved that Council approve the reappropriation of reserves:
* $200,000 from Strategic Plan to Parks
* $990,513 from Buildings to Bridges
* $5,763,190 from WSA to Medical Facility $4,000,000 and Roads $1,763,190

CARRIED UNANIMOUSLY

Debi Moon, reporter for the Capital, entered the meeting at 8:56 a.m.

5.2 Bylaw #1664- Assessor Designation

Councillor Wittstock moved that first reading of Bylaw 1664, being a Bylaw to appoint an Assessor as a Designated Officer.

CARRIED UNANIMOUSLY

That Councillor Hoppins moved second reading of Bylaw 1664.

CARRIED UNANIMOUSLY

That Councillor Holsworth moved consideration to hold third reading be given to Bylaw 1664.

CARRIED UNANIMOUSLY

That Councillor Calhoun moved third reading to Bylaw 1664.

CARRIED UNANIMOUSLY

5.3 Tax Sale Property Appraisals

Councillor Wittstock moved that Council set the reserve bids for the properties listed as per the appraisals done by the County Senior Assessor.

CARRIED UNANIMOUSLY

7.0 Business Arising from Previous Minutes

7.1 2014 Strategic Planning Report

Councillor Holsworth moved that Council receive the 2014 Strategic Action Summary Report and Strategic Action Chart.

CARRIED UNANIMOUSLY

The meeting recessed from 9:15 a.m. to 9:27 a.m.

When meeting reconvened the Grade 6 class from Three Hill School was in attendance.

8.0 New Business

8.1 CAO Report

Councillor Holsworth moved that the CAO Report for September 2013 be received for information.

CARRIED UNANIMOUSLY

8.2 2014 Wage and Salary Grid

Councillor Calhoun moved that Council approve the wage and salary grid as presented with defined steps.

CARRIED UNANIMOUSLY

8.3 School Resource Officer Request

Councillor Calhoun moved That Council provides support to the School Resource Officer Program, by donating $200.00 to have a Christmas Tree decorated for Kneehill County to be auctioned off at the School Resource Officer fundraiser on November 29th, 2013 at the Trochu Hall.

CARRIED UNANIMOUSLY

8.4 Councillor Orientation

Councillor Wittstock moved that Council authorize the attendance of all Council members to attend the Councillor Orientation on October 31, 2013 in Linden facilitated by Gordon McIntosh.

CARRIED UNANIMOUSLY

8.5 Communication Policy

Councillor Holsworth moved that Council approve the Communications Policy as presented.

CARRIED UNANIMOUSLY

8.6 Elected Officials Education Program

Councillor Calhoun moved that Council allow Council members who have not already attended the Elected Officials Education Program, Ethic seminar to attend the education program facilitated by Gord McIntosh on November 12th, 2013 at the Shaw Convention Centre in Edmonton.

CARRIED UNANIMOUSLY

The meeting recessed from 9:56 a.m. to 10:08 a.m.

When the meeting reconvened Ed Miller, Lyle Miller and Norman Thurn were in attendance.

3.0 Delegations

3.2 Ed Miller

Ed Miller, Lyle Miller and Norman Thurn presented to Council their concern regarding the black dirt trail road at Range Road 24-3, SW 34-28-24 W4.

Ed Miller, Lyle Miller and Norman Thurn left the meeting at 10:29 a.m.

The meeting recessed from 10:30 a.m. to 10:35 a.m.

When the meeting reconvened the Grade Six Class from Three Hills School were not present.

8.7 Policy #3-11- Legal Costs Review

Councillor Calhoun moved that, Policy 3-11 Legal Costs, be accepted as proposed and presented.

CARRIED UNANIMOUSLY

8.8 Policy #3-13- Media Policy Review

Councillor Wittstock moved that, Policy 3-13 Media Policy, be accepted as proposed and presented.

CARRIED UNANIMOUSLY

8.9 Policy #3-14- Meeting Divisional Review

Councillor Calhoun moved that, Policy 3-14 Meetings-Divisional, be accepted as proposed and presented.

CARRIED UNANIMOUSLY

8.10 Policy #3-14-1- Meetings with Ratepayers Review

Councillor Calhoun moved that, Policy 3-14-1 Meetings-With Ratepayers, be accepted as proposed and presented.

CARRIED UNANIMOUSLY

Councillor Holsworth moved that Administration investigate and bring back to Council a Councillor Terms of Reference for Council to review.

CARRIED

8.11 Policy #3-15- Overnight Expenses Review

Councillor Wittstock moved that, Policy 3-15 Overnight Expenses, be accepted as proposed and presented.

CARRIED UNANIMOUSLY

8.12 Policy #3-17-2- Council Appointments Review

Councillor Holsworth moved that, Policy 3-17-2 Council Appointments, be accepted as proposed and presented.

CARRIED UNANIMOUSLY

8.13 Policy #3-19-1- Reimbursement Mileage Review

Councillor Hoppins moved that, Policy 3-19-1 Reimbursement - Mileage, be accepted as amended.

CARRIED UNANIMOUSLY

8.14 Policy #3-19-2- Reimbursement Meals Review

Councillor Hoppins moved that, Policy 3-19-2 Reimbursement - Meals, be accepted as amended.

CARRIED UNANIMOUSLY

8.15 Policy #3-19-3- Council Appointments Reimbursement Review

Councillor Hoppins moved that, Policy 3-19-3 Council Appointees Reimbursement, be accepted as proposed and presented.

CARRIED

8.16 Special Meeting Request

Councillor Painter moved that Council approve the Special Meeting dates of Monday, October 21st at 9:00 a.m. to discuss the draft 2014 budget, and the date be advertised to the public.

CARRIED UNANIMOUSLY

8.17 Human Resource Policy Amendment

Councillor Calhoun moved that Council approve the amendment to Item 23 of the Human Resource Policy to Section 23.4 of the Early Retirement Incentive.

CARRIED UNANIMOUSLY

8.18 Citizen Engagement Meeting Dates

Reeve Long moved that Council receive this as information.

CARRIED UNANIMOUSLY

8.19 Kneehill Medical Clinic

Councillor Hoppins moved that Council go into In-Camera at 11:31 a.m.

CARRIED UNANIMOUSLY

Debi Moon left the meeting at 11:31 a.m.

Councillor Holsworth moved the meeting out of In-Camera at 11:44 a.m.

CARRIED UNANIMOUSLY

Reeve Long moved that Council approve the land acquisition and design phase in consultation with the Kneehill County Building Committee with funds to come from the Medical Capital Reserves fund.

CARRIED UNANIMOUSLY

The meeting recessed from 11:47 a.m. to 1:04 p.m.

14.0 In Camera

Reeve Long moved that Council go into In-Camera at 1:05 p.m.

CARRIED UNANIMOUSLY

Carolyn Van der Kuil, Laurie Watt, Jerry Brett and Pete McRae left the meeting at 2:10 p.m.

Councillor Calhoun, and Al Hoggan left the meeting at 2:40 p.m.

Al Hoggan, Carolyn Van der Kuil, Laurie Watt and Jerry Brett returned to the meeting at 3:25 p.m.

Councillor Wittstock moved the meeting out of In-Camera at 3:25 p.m.

CARRIED UNANIMOUSLY

15.0 Motions from In-Camera

Councillor Painter moved that December 4th, 2013 at 9:00 a.m. will be the date for the Public Hearing for Bylaw 1657 Badlands Motorsports Resort Redesignation from ìAî Agriculture to ìDCî Direct Control. The notice will also be advertised for four weeks in advance of the public hearing date.

CARRIED UNANIMOUSLY

Councillor Holsworth moved that the Chief Administrator Officer probationary period be waived effectively immediately and that the salary increase that was agreed upon will be effective January 1, 2014.

CARRIED UNANIMOUSLY

10.0 Council and Committee Reports

10.1 Community Futures Wildrose- Minutes from the September 5, 2013 meeting were submitted by Councillor Holsworth.

10.2 Red Deer River Watershed Alliance Workshopñ Written report was submitted from Councillor Painter on the Workshop he attended.

10.3 Agricultural Service Board-

Councillor Hoppins moved that Council approve attendance of Council who would wish to attend the November 7, 2013 Central Region Agricultural Service Board Conference in Three Hills.

CARRIED UNANIMOUSLY

10.4 Community Action- No report.

10.5 Kneehill Regional FCSS- No report.

10.6 Kneehill Housing- No report.

10.7 Kneehill Regional Doctor Recruitment and Retention BBQ- No report.

Councillor Painter moved that Council receive the Council and Committee reports as presented.

CARRIED UNANIMOUSLY

11.0 Correspondence Report

Councillor Keiver moved that Council receive the Correspondence Report as presented.

CARRIED UNANIMOUSLY

12.0 Council Follow-up Action List

Councillor Painter moved that Council receive the October 8th, 2013 Council Follow-Up Action List as presented for information.

CARRIED UNANIMOUSLY

Adjournment

The meeting adjourned at 4:01 p.m.

MINUTES OF THE AUGUST 20, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter. ADMINISTRATION PRESENT: CAO Al Hoggan; Assistant CAO Laurie Watt; Recording Secretary - Carolyn Van der Kuil; Director of Operations - Pete McRae (Regrets); Director of Planning and Protective Services - Jerry Brett; Director of Finance - Mike Morton.
Reeve Long called the meeting to order at 8:33 a.m.
Additions to the Agenda: Drumheller & District Solid Waste;; AQUA 7; Kneehill Regional FCSS.
Clr. Wittstock moved approval of the agenda as amended. CARRIED UNANIMOUSLY
Clr. Calhoun moved approval of the July 30, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that the report on the low level creek crossing east of RR 25-2 be received for information. CARRIED UNANIMOUSLY
Clr. Hoppins moved that the Linden west pavement repair summary be received for information. CARRIED UNANIMOUSLY
Clr. Painter moved that the Mowing Procedures in Cemeteries report be received for information. CARRIED UNANIMOUSLY
Clr. Calhoun moved that the Trochu Transfer Station Update be received for information. CARRIED UNANIMOUSLY
Debi Moon, reporter for the Capital, entered the meeting at 8:53 a.m.
Clr. Wittstock moved that Council receive the June 2013 Financial Summary report for information. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council receive the June 2013 Water Financial Summary Report for information. CARRIED UNANIMOUSLY
The meeting recessed from 9:32 a.m. to 9:44 a.m.
Clr. Holsworth moved that Administration amend Policy 11-20 to reflect the new Purchase Order threshold, rules, and TILMA thresholds as of August 20, 2013. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Administration amend Policy 16-12 to reflect the new credit card and fuel card authorizations and limits for those positions listed as amended in the policy. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approves, by resolution, that the Kneehill County Chief Administrative Officer, Al Hoggan be appointed Director of Emergency Management of the Emergency Management Agency. CARRIED UNANIMOUSLY
The meeting recessed from 10:23 a.m. to 10:34 a.m.
Reeve Long moved that the CAO Report for July 2013 be received for information. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Council receive the information provided on the upcoming Tour of Alberta World-Class Cycling Event being held through parts of Kneehill County on Sept. 6, 2013. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approve the attendance of Deputy Reeve Holsworth to attend and represent Kneehill County at the September 6, 2013 Tour of Alberta awards ceremony in Drumheller. CARRIED UNANIMOUSLY
Clr. Calhoun moved that, Policy 3-1 Bylaw Readings and Passage, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Wittstock moved that, Policy 3-2 Chief Elected Official Referred To As Reeve, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Painter moved that, Policy 3-4 Committee Members/Alternate Attending Meetings, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Calhoun moved that, Policy 3-5 Committee Pay Differential, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Reeve Long moved that agenda item 8.8 Fall 2013 AAMDC Convention Ministerial Meetings be deferred to the September 10, 2013 Council meeting. CARRIED UNANIMOUSLY
Reeve and CAO Meeting with Wheatland County
Clr. Wittstock moved that Reeve Long and CAO Hoggan be approved to attend this meeting with the Reeve and CAO of Wheatland County on September 12, 2013 specifically to discuss issues regarding infra-structure pressures resulting from the proposed Badlands Motor Sports Development. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approves the Council/Director Workshop for the dates of December 9, 10 and 11, 2013 and that Administration be directed to complete all necessary arrangements for this scheduled workshop. CARRIED UNANIMOUSLY
Debi Moon left the meeting at 11:29 a.m.
Regional Fire QMP and Fire Safety Codes Sub-Contract
Clr. Holsworth moved that Administration be directed to prepare a contract, for the sub-contracting of all the related fire services as stated in the Master Fire Protection Agreement, Fire QMP, and fire safety codes, for signature by the Town of Trochu, and that Kneehill County Council approve the funding recommendation of $60,000 annually for this service. CARRIED UNANIMOUSLY
Council/Committee Reports
Drumheller and District Solid Waste - Verbal report from Clr. Calhoun on the meeting she attended on August 15, 2013.
AQUA 7- Verbal report from Clr. Wittstock on the meeting he attended on August 15, 2013. A new water rate will be implemented by the AQUA 7 effective July 1st, 2013.
Kneehill Regional FCSS - Verbal update from Clr. Calhoun on the FCSS move to the Provincial Building.
Clr. Hoppins moved that Clr. Calhoun attend the September 13, 2013 FCSS Kneehill Regional Community Discussion Invitation meeting. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY
The meeting recessed from 12:08 p.m. to 12:49 p.m.
Clr. Painter was not present when the meeting reconvened.
Clr. Calhoun moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council receive the August 20, 2013 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council go into In-Camera at 1:14 p.m. CARRIED UNANIMOUSLY
Clr. Painter returned to the meeting at 2:00 p.m.
Clr. Painter moved the meeting out of In-Camera at 2:15 p.m. CARRIED UNANIMOUSLY
Kneehill County Scholarship 2013
Clr. Calhoun moved that Shane Moldrup be awarded the 2013 Academic Achievement Scholarship and Kristi Ann Bell be awarded the 2013 Community and Leadership Scholarship in the amount of $1500 each. CARRIED UNANIMOUSLY
The meeting adjourned at 2:17 p.m.

MINUTES OF THE FEBRUARY 26, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Councillor (by video conferencing), Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: Interim CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil
Reeve Long called the meeting to order at 8:33 a.m.
Adoption of Agenda: Queen's Diamond Jubilee Medal Presentation to Reeve Long; Law Seminar Report; Municipal Dispute Resolution Initiative Workshop.
Clr. Holsworth moved approval of the agenda as amended. CARRIED
Clr. Painter moved approval of the February 12, 2013 Council Meeting minutes as presented. CARRIED
Clr. Calhoun moved that Council appoint the Reeve and Interim CAO to attend the Jubilee and Genesis Annual General Meeting. CARRIED
Clr. Hoppins moved that Council appoint Will Wolfe as an alternate Assessment Review Board Clerk. CARRIED
FCM Conference & Social Events: Council reviewed dates and events and will direct administration of the functions they would like to attend by March 1st, 2013.
Reeve Long moved that Council approves the spring 2013 Kneehill County Ratepayer newsletter as amended. CARRIED
Clr. Calhoun moved that first reading of Bylaw 1654 to establish an Inter-Municipal Assessment Review Board with the Town of Trochu, Town of Three Hills, Village of Carbon, Village of Linden, Village of Acme, Village of Elnora and Kneehill County. CARRIED
Clr. Holsworth moved second reading of Bylaw 1654. CARRIED
Clr. Painter moved consideration to hold third reading be given to Bylaw 1654. NOT CARRIED UNANIMOUSLY
The meeting recessed from 8:56 a.m. to 9:02 a.m.
Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant were present when the meeting reconvened.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed.
* Clr. Calhoun received a call from a ratepayer praising the Operations Department on the fantastic job they did this winter on keeping the roads clear and how quickly the crews were out to clear them.
* Discussion on solar power to generate the Water Service Area pump houses.
Clr. Calhoun moved that Council receive the Operations Summary report as presented. CARRIED
Water Modeling Application - Sunnyslope WSA- Chris & Shelley Griesbach
Clr. Calhoun moved that Council approve the Water Modeling Application from Chris and Shelley Griesbach as presented. CARRIED
Jorgensen Gravel Pit
Clr. Holsworth moved that Council approve additional funds in the amount of $61,000 for the Jorgensen Excavating project with the funds to come from Gravel Reserves. CARRIED
Clr. Calhoun moved to table Water Well Decommissioning - Hamlet of Torrington until next meeting. CARRIED
Pete McRae and Brandy Hay Evans left the meeting at 9:35 a.m.
The meeting recessed from 9:35 a.m. to 9:45 a.m.
Mike Morton, Director of Finance and Will Wolfe, Accounting Supervisor were present when the meeting reconvened.
Clr. Hoppins moved that Council approve the purchase of financial accounting software from a new provider not to exceed $120,000 with funds to come from IT reserve, with repayment from the IT budget to the IT reserves over a period of five years, and quotes be brought back to Council to review. CARRIED
Jerry Brett, Senior Planner and Development Officer and Dave Dittrick from ZAP Municipal Consulting entered the meeting at 10:02 a.m.
Mike Morton and Will Wolfe left the meeting at 10:04 a.m.
The meeting recessed from 10:04 a.m. to 10:14 a.m.
Municipal Development Plan Review
Clr. Calhoun moved that a Committee of the Whole meeting be scheduled for Monday, March 11, 2013 to go over the draft of the revised Municipal Development Plan. CARRIED
Reeve Long moved that Council approve on having a half hour Open House showcasing the revised Municipal Development Plan at 6:30 p.m. on Wednesday April 10th, 2013 at the Super 8 in Three Hills. This meeting is scheduled before the ratepayer meeting that will begin at 7:00 p.m. and will have its own separate agenda. Rate payers can attend both meetings or just one. CARRIED
Clr. Hoppins moved that Council approve the Town of Three Hills Notice of Annexation Application as amended to include that any future upgrade costs to the railway crossing on Range Road 24-0 will be shared equally between the Town and County and to submit the notice of agreement to the Municipal Government Board. CARRIED
Jerry Brett and Dave Dittrick left the meeting at 10:47 a.m.
Queen's Diamond Jubilee Medal Presentation to Reeve Long
Deputy Reeve Brian Holsworth presented Reeve Long with the Queen's Diamond Jubilee Medal. Reeve Long was nominated by the President of the Federation of Canadian Municipalities, Karen Leibovici.
Amendment to Policy #1-25 - Haying County Roads
Clr. Calhoun moved that Council approve the amendments to Policy #1-25 as presented. CARRIED
Amendment to Policy #3-12 - Council Long Service Awards and Retirement Gifts
Clr. Hoppins moved that Council approve the amendments to Policy #3-12, as presented. CARRIED
Council discussed and provided direction on the promotional item plan.
Council and Committee Reports
Drumheller and District Solid Waste - Written report by Clr. Holsworth on the meeting he attended on February 21. Next meeting will be the Annual General Meeting held on April 18, 2013 at 1:30 p.m.
AQUA 7 - Written report by Clr. Holsworth on the meeting he attended on February 21. Next meeting will be April 18, 2013.
Law Seminar Report -Written report by Clr. Hoppins.
Municipal Dispute Resolution Initiative Workshop - Discussion on who would like to attend this event.
Clr. Calhoun moved that Council receive the Council and Committee Reports as presented. CARRIED
Clr. Painter moved that Council receive the Correspondence Report. CARRIED
Council Business Pending & Summary Reports
Clr. Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED
The meeting recessed from 11:39 a.m. to 12:44 p.m.
Clr. Wittstock was not present when the meeting reconvened.
Clr. Calhoun moved that Council go into In-Camera at 12:44 p.m. CARRIED
Clr. Keiver moved the meeting out of In-Camera at 2:01 p.m. CARRIED
The meeting adjourned at 2:01 p.m.