Kneehill County Council Minutes - November 20, 2012

MINUTES OF THE NOVEMBER 20, 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Councillor (by video conferencing); Ken Hoppins, Councillor; Div. 7 - Bobby Painter, Councillor. ABSENT - Div. 4 Glen Keiver, Councillor.
ADMINISTRATION PRESENT: CAO - Kevin Miner; Assistant CAO - Laurie Watt; Recording Secretary - Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:32 a.m.
Additions to the Agenda: Under Council Committee Reports: Kneehill Regional FCSS; Agricultural Service Board; Remembrance Day ñ Huxley; Marigold Library System; Badlands Ambulance Services Society.
Clr. Holsworth moved approval of the agenda as amended. CARRIED
Clr. Calhoun moved approval of the November 6, 2012 Council Meeting minutes as presented. CARRIED
Clr. Calhoun moved that Council approve the 2013 Communications Strategy as presented and direct administration to develop and bring forward for Council consideration, policies and an implementation plan in early 2013. CARRIED
Legal Costs ñ Oil Lease Sites
Clr. Wittstock moved that Council receive as information. CARRIED
Covenant Health Meeting Invitation
Clr. Calhoun moved that Council table this agenda item until later in the Council meeting. CARRIED
Clr. Hoppins moved that Council direct administration to submit a response to the tender for Management Services to AQUA 7 Water Services Commission for the ensuing three year period. CARRIED
Debi Moon, reporter for The Capital, entered the meeting at 9:00 a.m.
The meeting recessed from 8:54 a.m. to 9:03 a.m.
Present when the meeting reconvened were Pete McRae, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed:
* Back-up Generator costs, for the four water reservoirs, will be ready for next Council Meeting.
* Council received many complaints from ratepayers last week on the condition of the Provincial and Secondary Highways. Kneehill County does not have any jurisdiction over these highways and ratepayers should call Carillion or Alberta Transportation if they have complaints.
* Council thanked Operations for their hard work in clearing County roads, and appreciated that they worked on Saturday to get the job done.
Clr. Calhoun moved that Council receive the Operations Summary report as presented. CARRIED
Road Upgrade Request -TAQA North Ltd.
Clr. Holsworth moved that Council move to approve TAQA North Ltd. revised request under Policy #5-13 to upgrade an 800 metre portion of RR 24-2 South of TWP 32-4 to their well site located at NE 22-32-24 W4 to a Schedule "B" Minor Local Road (Gravel) with work on this project to begin in 2013. CARRIED
Maintenance Project Listing
Clr. Hoppins moved that Council direct Administration to construct a policy for Council consideration at a subsequent meeting. CARRIED
Pete McRae and Brandy Hay Evans left the meeting at 9:29 a.m.
Mike Morton, Director of Finance entered the meeting at 9:31 a.m.
Operating Account Report September 2012 - Mike Morton reviewed the Operation Account Report.
Capital Funding Report September 2012 - Mike Morton reviewed the Capital Funding Report.
Reserves Report September 2012 - Mike Morton reviewed the Reserves Report.
Clr. Hoppins moved that Council receive the Operating Account Report, the Capital Funding Report, and the Reserves Report ending September 2012 as presented. CARRIED
Interim Budgets 2013: 5.1a Interim Revenue Budget; 5.1b Interim Expenses Without Wages Budget; 5.1c Interim Expenses with Wages Budget; 5.1d Interim Capital Budget.
Clr. Holsworth moved that Council accept the 2013 interim operating and capital budgets excluding the wages and salaries component. CARRIED
Clr. Painter and Reeve Long declared a possible pecuniary interest with the next agenda item and left the meeting at 10:02 a.m.
Clr. Holsworth assumed the position of Chair.
Clr. Calhoun moved that Council accept the 2013 interim operating and capital budgets including the wages and salaries component. CARRIED
Mike Morton left the meeting at 10:03 a.m.
The meeting recessed from 10:03 a.m. to 10:10 a.m.
Clr. Painter and Reeve Long were present when the meeting reconvened.
Reeve Long re-assumed the position of Chair.
Council and Committee Reports
Kneehill Regional FCSS - Written report by Clr. Calhoun on the FCSS Volunteer forum supper that was held on November 7, 2012, and the Regular FCSS meeting held on November 8, 2012.
Agricultural Service Board - Written report by Clr. Hoppins on attending the Central Zone ASB Conference in Beiseker, AB on November 8, 2012. Kneehill County will be hosting this event next year.
8.3 Remembrance Day - Written report by Clr. Painter on attending the Remembrance Day Service in Huxley, AB on November 11, 2012.
Marigold Library - Written report by Clr. Painter on attending the Marigold Library System meeting in High River, AB on November 17, 2012. Next Board meeting will be on January 26, 2013.
Badlands Ambulance Services Society - The unapproved minutes of the November 8, 2012 meeting were presented to Council. Clr. Holsworth reported that the next regular Badlands Ambulance meeting is on January 24, 2013. There will be a Transitional Meeting on November 27, 2012 at 11:00 am, and is unable to attend.
Reeve Long moved that Council authorize the attendance of Clr. Calhoun , Badlands Ambulance Services Society alternate member, at the November 27, 2012 meeting in Drumheller. CARRIED
Clr. Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED
Debi Moon left the meeting at 10:30 a.m.
Clr. Holsworth moved that Council receive the Correspondence Report. CARRIED
Council Business Pending & Summary Reports
Business Pending Report 2008/2009/2010/2011
Business Pending Report 2012
Business Completed Items Summary Report 2012
Clr. Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED
Clr. Wittstock left the meeting at 10:42 a.m.
Clr. Calhoun moved that Council go into In-Camera at 10:42 a.m. CARRIED
Kevin Miner, Laurie Watt and Carolyn Van der Kuil left the meeting at 11:30 a.m. The remainder of the minutes were recorded by Reeve Long.
Clr. Holsworth moved the meeting out of In-Camera at 12:02 p.m. CARRIED
Covenant Health Meeting Invitation Cont'd
Clr. Calhoun moved this agenda item be lifted from the table. CARRIED
Clr. Calhoun moved that Reeve Long respond by letter to Covenant Health, stating that a representative from Kneehill County will not attend the January 10th, 2013 meeting, and that Reeve Long will follow up with Marilyn Weber by phone after the letter has been sent. CARRIED
Clr. Hoppins moved that Council approve the Administration Reception renovation with funding to come from the Building Reserves up to the amount of $125,000 (one hundred and twenty five thousand dollars). CARRIED
The meeting adjourned at 12:05 p.m.