Kneehill County Council Minutes - August 20, 2013

MINUTES OF THE AUGUST 20, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter. ADMINISTRATION PRESENT: CAO Al Hoggan; Assistant CAO Laurie Watt; Recording Secretary - Carolyn Van der Kuil; Director of Operations - Pete McRae (Regrets); Director of Planning and Protective Services - Jerry Brett; Director of Finance - Mike Morton.
Reeve Long called the meeting to order at 8:33 a.m.
Additions to the Agenda: Drumheller & District Solid Waste;; AQUA 7; Kneehill Regional FCSS.
Clr. Wittstock moved approval of the agenda as amended. CARRIED UNANIMOUSLY
Clr. Calhoun moved approval of the July 30, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that the report on the low level creek crossing east of RR 25-2 be received for information. CARRIED UNANIMOUSLY
Clr. Hoppins moved that the Linden west pavement repair summary be received for information. CARRIED UNANIMOUSLY
Clr. Painter moved that the Mowing Procedures in Cemeteries report be received for information. CARRIED UNANIMOUSLY
Clr. Calhoun moved that the Trochu Transfer Station Update be received for information. CARRIED UNANIMOUSLY
Debi Moon, reporter for the Capital, entered the meeting at 8:53 a.m.
Clr. Wittstock moved that Council receive the June 2013 Financial Summary report for information. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council receive the June 2013 Water Financial Summary Report for information. CARRIED UNANIMOUSLY
The meeting recessed from 9:32 a.m. to 9:44 a.m.
Clr. Holsworth moved that Administration amend Policy 11-20 to reflect the new Purchase Order threshold, rules, and TILMA thresholds as of August 20, 2013. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Administration amend Policy 16-12 to reflect the new credit card and fuel card authorizations and limits for those positions listed as amended in the policy. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approves, by resolution, that the Kneehill County Chief Administrative Officer, Al Hoggan be appointed Director of Emergency Management of the Emergency Management Agency. CARRIED UNANIMOUSLY
The meeting recessed from 10:23 a.m. to 10:34 a.m.
Reeve Long moved that the CAO Report for July 2013 be received for information. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Council receive the information provided on the upcoming Tour of Alberta World-Class Cycling Event being held through parts of Kneehill County on Sept. 6, 2013. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approve the attendance of Deputy Reeve Holsworth to attend and represent Kneehill County at the September 6, 2013 Tour of Alberta awards ceremony in Drumheller. CARRIED UNANIMOUSLY
Clr. Calhoun moved that, Policy 3-1 Bylaw Readings and Passage, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Wittstock moved that, Policy 3-2 Chief Elected Official Referred To As Reeve, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Painter moved that, Policy 3-4 Committee Members/Alternate Attending Meetings, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Calhoun moved that, Policy 3-5 Committee Pay Differential, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Reeve Long moved that agenda item 8.8 Fall 2013 AAMDC Convention Ministerial Meetings be deferred to the September 10, 2013 Council meeting. CARRIED UNANIMOUSLY
Reeve and CAO Meeting with Wheatland County
Clr. Wittstock moved that Reeve Long and CAO Hoggan be approved to attend this meeting with the Reeve and CAO of Wheatland County on September 12, 2013 specifically to discuss issues regarding infra-structure pressures resulting from the proposed Badlands Motor Sports Development. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council approves the Council/Director Workshop for the dates of December 9, 10 and 11, 2013 and that Administration be directed to complete all necessary arrangements for this scheduled workshop. CARRIED UNANIMOUSLY
Debi Moon left the meeting at 11:29 a.m.
Regional Fire QMP and Fire Safety Codes Sub-Contract
Clr. Holsworth moved that Administration be directed to prepare a contract, for the sub-contracting of all the related fire services as stated in the Master Fire Protection Agreement, Fire QMP, and fire safety codes, for signature by the Town of Trochu, and that Kneehill County Council approve the funding recommendation of $60,000 annually for this service. CARRIED UNANIMOUSLY
Council/Committee Reports
Drumheller and District Solid Waste - Verbal report from Clr. Calhoun on the meeting she attended on August 15, 2013.
AQUA 7- Verbal report from Clr. Wittstock on the meeting he attended on August 15, 2013. A new water rate will be implemented by the AQUA 7 effective July 1st, 2013.
Kneehill Regional FCSS - Verbal update from Clr. Calhoun on the FCSS move to the Provincial Building.
Clr. Hoppins moved that Clr. Calhoun attend the September 13, 2013 FCSS Kneehill Regional Community Discussion Invitation meeting. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY
The meeting recessed from 12:08 p.m. to 12:49 p.m.
Clr. Painter was not present when the meeting reconvened.
Clr. Calhoun moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council receive the August 20, 2013 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council go into In-Camera at 1:14 p.m. CARRIED UNANIMOUSLY
Clr. Painter returned to the meeting at 2:00 p.m.
Clr. Painter moved the meeting out of In-Camera at 2:15 p.m. CARRIED UNANIMOUSLY
Kneehill County Scholarship 2013
Clr. Calhoun moved that Shane Moldrup be awarded the 2013 Academic Achievement Scholarship and Kristi Ann Bell be awarded the 2013 Community and Leadership Scholarship in the amount of $1500 each. CARRIED UNANIMOUSLY
The meeting adjourned at 2:17 p.m.